Students participating special programs may have their fees assessed differently. The rate code used should be provided by the requestor.
Student-specific, term-specific fee assessment rate codes are managed in SFAREGS. (Disambiguation: Study Abroad courses assessed fees are managed at the section level in SSADETL.)
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Entering/changing a fee assessment rate for an individual student (SFAREGS)
In SFAREGS, enter the student ID and term. (Override holds with “OVR” if needed). Go.
Student Term tab
In the Student Term tab, you will see that in the Fee Assessment Rate field, the student has the BREG (Billing Regular) Fee Assessment Rate.
Overwrite the code with the appropriate code and Save.
To view a list of codes, click the look up button to reveal the Student Fee Assessment Rate validation table (STVRATE).
Changing a fee assessment rate code in bulk/mass (SGAMSTU)
SGAMSTU allows updating a list of students' fee assessment rate code in SGASTDN for a future term without registration. If using SGAMSTU to update in bulk/mass, it must be done prior to registration. If the student has registration, fee assessment rate must be updated in SFAREGS.
In the Update tab, enter the Learner Effective Term, which is the term the change will be affected.
In the Fee Assessment Rate field enter or choose the value from the validation table, which is accessible by clicking the search button.
In the Results tab, enter one ID per line. When finished, click the Select All radio button. Click Submit. Click Save.
Managing the fee assessment rate code for study abroad
Check the student’s schedule in the Registration tab to make sure they are registered for REGR 4030 as their only course. Make note of students who are not registered for REGR 4030 and also those who are registered for REGR 4030 in addition to other courses.
Do not update the records of students who are not registered for REGR 4030 nor the records of students who are registered for REGR 4030 and other courses.
If they are only registered for REGR 4030, proceed to the following steps. The fee assessment rate code for these students is BSEM.
After updating the fee assessment rate code for the abroad term to BSEM, use SGASTDN to change the fee assessment rate code back to BREG for the return term. For Spring 2024 participants and beyond, Joanie Vicknair should provide the abroad term(s) so that we can use that information to update the return term.
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