Time ticketing involves assigning a registration roll-in time for students based on their earned credits. Graduate-level students roll in on the first and second days of priority registration. Undergraduate students begin on the third day. Law School generally rolls in two weeks after everyone else. Consortium students are allowed to register after all GR and UG student roll-in times have passed. All non-special students will have a time ticket, but only special populations of students will have registration PINs.
Time ticketing is managed on the SFARGTC Banner form. Set up time tickets using the SFRCTRL table dump from the previous term (see Request and Configure Table Dumps - SFRRSTS, SFRRFCR, SFRCTRL).
The goal is to try to divide the number of students registering as evenly as possible over the allotted roll-in times based on students' earned credit ranges.
Run the Cognos report TU Groups > Registrar > Registrar Reports > [Report References] > time_ticket_config
This report has three prompts:
Current Registered Term – the current term
Student level – UG or GR (PR and M are rolled into GR automatically)
Minimum Group Size – educated guess
This part is a bit of a guessing game/trial and error. For instance, if there are two days of GR registration with 9 roll in times per day (hourly, 8:00 am – 4:00 pm), then the report needs to be rerun adjusting the minimum group size until the report returns 18 distinct roll in times.
Be sure to take zero (0) credit students into account. The report only displays students with more than 1 earned credit.
iv. Repeat until you have the desired number of roll in groups.
The number of groups can be calculated by multiplying the number of days allocated to registration by the number of roll in times per day (9).
v. Sometimes groupings can be manually updated to achieve the desired number of roll in times.
vi. This process needs to be completed for 2 groups – GR and UG students.
b. Once the roll in times have been determined, indicate when each class will be rolling in.
i. See TEMPLATE Roll in Times document.
ii. This will also include BSM-MAC roll in times address in section 12 – PINS.
iii. This information will also be used to inform other offices about when groups/classes will begin rolling in.
iv. Class hour range: Term Config Bible - Chapter 4 - Time Ticket Configuration.pdf page 24
c. Use the document created above to edit the SFCTRL table dump.
d. Summer is much simpler, with most students rolling it all at once, so the above processes do not need to be done for summer terms. Only some groups are singled out and given specific roll in times in summer terms.
e. Fall semesters have use CAST PIN assignment processes for incoming students (N and T student types).
f. Spring semesters will have a zero-hour PIN day – PINs will be randomly assigned to all registered students who do not yet have any earned credits.
g. Spring semesters will have a zero-hour PIN day – PINs will be randomly assigned to all registered students who do not yet have any earned credits.
i. Need to include info about excluding AP/IB credit
h. Once SFRCTRL has been completely updated for the configured term(s), return to Joe for upload into Banner.
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