2022-03-28 BPL Governance meeting notes

\uD83D\uDC65 Participants

\uD83E\uDD45 Goals

A kick-off meeting to decide how we review articles in the business process library (BPL).

Do we want to collect a wish list? Where should it be located?
Design flows for reviewing new articles and reviewing articles after revision
Identify how we will collect feedback (in meetings, via comments, direct edits)
Establish submission deadlines to get articles produced/reviewed so that they can be reviewed prior to the next meeting.
Do we want to build in time each meeting to prioritize new articles for production?

✅ Items for follow-up

Add your wish list items

\uD83D\uDDE3 Discussion topics

Item	🗒 Notes	⤴ Decisions
Wish List	Colette’s wish list - front desk guide (ask Olivia) Stephanie - Calendar, Term config	Denise will create a wishlist; submitters will put on list in Confluence. Done
New article review		5 is a reasonable number of articles.
Revised article review		Substantive changes - different order, new policy/requirements, etc. We are ok with reviewing multiple times.
Feedback collection		We will collect feedback via comments on articles (do not use inline comments, as they are not as visible as article comments).
Submission deadline for review		Denise will submit articles for review 2 days after the previous meeting for review at the next meeting.
Review wish list for prioritization		Twice per month review

Other notes

When we get to the point of allowing all staff to create articles, what’s the process by which articles will be reviewed? Process owner/article developer > Associate Registrar/immediate supervisor reviews

There’s a lot of Appworx/Ellucian documentation that needs expansion/review - need a mechanism to flag and workflow

Pull in S. Bautsch for these

When are we planning on rolling this out to the whole staff? Stephanie recommends we roll out based on role (lol). She suggested starting with catalog/curriculum and scheduling and roll out to RSS later.