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Newcomb-Tulane College (NTC) students apply for graduation online, on the Gibson Portal. Students not currently enrolled submit a paper/PDF application.
Undergraduate full time students can apply for graduation online, only after the Academic Advisor has end dated the “Application for Degree “ hold in the Banner page SOAHOLD.
The student’s curriculum, program and field of study, in Banner, will be the same as the curriculum on the online application for degree.
The online application for degree hold will post in the Banner page SOAHOLD, for the following groups of students:
New NTC students (first time freshman and transfer), upon acceptance of offer of admissions.
Interdivisional transfers from School of Professional Advancement to NTC, once curriculum is updated.
When a previously inactive Newcomb-Tulane student is re-activated, the hold will also be posted automatically.
SHAGAPP
Graduation Application.SHAGAPP is created automatically when the student submits the online application for degree or is created in the registrar’s office when the student submits a PDF application.
Changes to Curricula after SHAGAPP (Graduation Application Record) has been created
Ask the Registrar’s Office Commencement Coordinator to remove the SHAGAPP record.
In SFAREGS, update the student’s program.
The student must reapply for the degree online or submit a new PDF application.
If the Advisor is creating a new undergraduate secondary program ,including a certificate, a new online “Application For Degree” for the new secondary degree will be required.
Commencement degree certification application
The Commencement degree certification application is used to create the Reading/Marching list, the Times –Picayune newspaper list and to produce the certified list.
Use The Commencementdegree certification application to record preliminary, final, and partner degree certifications checks
The Commencementdegree certification application link is accessible through the Gibson portal, Staff Tab or at https://degreecert.tulane.edu/
Edit Lists Contains the following:
Certified List‐ Students with SHAGAPP records for the graduation term
Reading /Marching & Times Picayune Lists‐All participants inspring commencement (Used by Publications and School Commencement Coordinators).
Students with SHAGAPP records for spring graduation term.
Students with SHAGAPP records for the summer term prior to graduation. Registrar’s Office codes. WF‐Walking in Future SP Term status
Students with SHAGAPP records for fall term prior tograduation. Registrar’s office codes. WF‐Walking in Future SP Term status
Students with SHAGAPP records for graduation in future summer term. Registrar’s Office codes. WP‐Walk in Prior SP Term status.
Click on Edit List and then on Certified List- Enter criteria for selection: Ceremony Term, and any other; Advisor, Degree, School.
List of students degree applicants name and ID will display with, status of Preliminary Review (s) Graduation Status, Dual Degree and Attending Ceremony flags, College, Degree, Advisor, Holds, Major/Minors Certified Status.
Detail Window will display: School, Degree, Major (s), Minors(s),and Latin Honor.
Preliminary Review, Partner Review and Final Review flags are entered in the Details window. Follow current Academic Advising Center procedures for conducting and flagging reviews.
Data from the major, minor online certification tool, will display indicating the certification status of the major and minor . Status of “Conditionally Certified” (with Comments if any), “Certified”, “Not Certified”.
If the information in the Degree Certification Application is different than what the student anticipates earning, the application for graduation has to be removed by the Registrar’s Office. The curriculum information is updated by the Advisors (NTC) in SFAREGS.
Certifying in SZADEGR
SHADEGR/SZADEGR‐Degree and other Formal Awards. When the final exam period begins, the Registrar Office will create SHADEGR/SZADEGR from SHAGAPP the graduation application page.
Advisors will certify applicants on SZADEGR, which will automatically populate SHADEGR
Click the search ellipses for Degree Sequence. It is important that you certify students using the correct degree sequence and that you certify only undergraduate degrees and undergraduate certificate programs.
SHADGMQ, Degree Summary page will open and all degrees applied for will display. See below sequence 1, student has applied for one degree. Identify the correct degree sequence and double click (or click the “select” button) . Click the Go button to go to SZADEGR.
Students with multiple degrees and degree applications will have more than one record. See sample below, student has applied for 3 separate degrees simultaneously: 1=BSBSM_UG, 2=BSCER_UG and 3=BSMAC_GR. Remember certificates are processed as if they were standalone degrees.
Identify the correct degree sequence and double click (or click the “select” button), then click the Go button to go to SZADEGR.
SZADEGR will display the Degree Sequence; 1= student’s first degree, 2=student’s second degree
SZADEGR will display Learner Outcome Information, Outcome Status of “SO” Sought, and Graduation Status of AG‐ Applied for Graduation
In SZADEGR when the Outcome Status is Sought, Advisors can certify students and access the Honors Tab
Graduation status from AG‐ Applied for Graduation to:
CG=Certified for graduation or NG=Not certified for graduation
Other Status (besides CG and NG) NOT used byadvisors
WF=Walking FUTURE SPRING TERM‐Student earned degree prior summer or prior fall and will walk in the future‐ spring. (Do Not Code. Registrar’s Office codes in summer term and in fall term.) Normally, used for a student who earned the degree fall or summer beforecommencement ceremony.
WP=Walking PAST SPRING TERM‐Student anticipates earning degree summer after commencement and will walk in the past spring (Do Not Code. Registrar’s Office will code in summer term after commencement.)Normally, used for students who anticipate earning a degree thesummer or fall after commencement.
SZADEGR, Honors Tab
Once all grades are final, advisors will enter Latin honors. Departmental Honors‐Has Medical School awards only.
Institutional Honors‐ Latin & Departmental Honors, for undergraduate students. Comments‐Other Awards, entered in free form text, NOT used for NTC students
Advisors need to enter code to identify Major Associated with Departmental honors, See validation table STVHONR
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Indicating Honors
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Dual degree students
Dual Degree Students will submit two separate online Application for Degree, one for each degree. Two separate SHAGAPP records, Graduation Applications, with sequence 1 and 2 will be created. Advisors can search the Degree Certification Application for Dual Degree Students.
Detail Window will display “Other Degree Programs.”
Details window displays the primary as well as the secondary degree
Interpreting the Commencement tool information
Degree Certification Application, Edit List, Certified List, notice the “Certified” field in the Application for degree certification, the values are coming from SHAGAPP‐application for degree record.
If the status is “CG (D),” Certified for Graduation, in means that SHADEGR/SZADEGR, have been created from SHAGAPP, and the student has been certified in SZADEGR.
Once all applicants for graduation in your school have been reviewed and either; CG-Certified for Graduation or NG-Not Certified for Graduation, the designated person in your department will print the unofficial certified list and take it to the Registrar’s Office. To print the unofficial certified list, select the Ceremony Term, the School and the degrees. Click on generate PDF. The Official certified list is printed at the Registrar’s Office
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