Time ticketing involves assigning a registration roll-in time for students based on their earned credits. Graduate-level students roll in on the first and second days of priority registration. Undergraduate students begin on the third day. Law School generally rolls in two weeks after everyone else. Consortium students are allowed to register after all GR and UG student roll-in times have passed. All non-special students will have a time ticket, but only special populations of students will have registration PINs.
Time ticketing is managed on the SFARGTC Banner form. Set up time tickets using the SFRCTRL table dump from the previous term (see Request and Configure Table Dumps - SFRRSTS, SFRRFCR, SFRCTRL).
The goal is to try to divide the number of students registering as evenly as possible over the allotted roll-in times based on students' earned credit ranges.
** Beginning in 2024, summer SFRCTRL time tickets will mirror the spring setup.**
Run the Cognos report TU Groups > Registrar > Registrar Reports > [Templates] > time_ticket_config
This report has three prompts:
Current Registered Term – the current term
Student level – UG or GR (PR and M are rolled into GR automatically)
Minimum Group Size – educated guess
This part is a bit of a guessing game/trial and error. For instance, if there are two days of GR registration with 9 roll in times per day (hourly, 8:00 am – 4:00 pm), then the report needs to be rerun adjusting the minimum group size until the report returns 18 distinct roll in times.
Continue rerunning the report, adjusting the minimum group size, until you have the desired number of roll in groups.
The number of groups can be calculated by multiplying the number of days allocated to registration by the number of roll in times per day (9).
Be sure to take zero (0) credit students into account. The report only displays students with more than 1 earned credit.
Sometimes groupings can be manually updated to achieve the desired number of roll in times.
This process needs to be completed for 2 groups – GR and UG students.
Once the roll in times have been determined, create a merged roll-in document (see https://tulane.box.com/s/2mon1t07q9oiq554x8wsdmin21zluuw5) and indicate when each UG class will be rolling in.
Include BSM-MAC roll in times generated when the PIN job was run (Registration PIN Assignments, step 2)
This information will also be used to inform other offices about when groups/classes will begin rolling in.
Class hour range can be found here: https://tulane.box.com/s/ejqd230onxd6vg56bf6t8caqdjy71c0x, page 24
Use the roll-in document created above to edit the SFRCTRL table dump for the upcoming term
Summer is much simpler to set up, with most students rolling it all at once. The above processes do not need to be performed for summer terms. Only some groups are singled out and given specific roll in times in summer terms.
For fall semesters, a PIN will need to be built for each day in June. June PINs will be assigned to incoming students (N student types) as part of their Slate-to-Banner feed. For spring semesters, a November 1 PIN will be built and assigned to incoming students.
See Registration PIN Assignments, step 5
Spring semester registration periods will have a full day devoted to zero hour PINs. These PINs will be randomly assigned to all registered students who do not yet have any earned credits (fall FTFs).
NOTE: Beginning in 202130
AP and IB credits no longer count toward a student’s earned credits for the purpose of time-ticketing. This was enacted in an effort to be more equitable for students whose high schools did not offer these programs.
Once SFRCTRL has been completely updated for the configured term(s), return to IT for upload into Banner.
Run a Time Ticket Report to check for errors. Running an Appworx time ticket report
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