Verifying degree certification for graduating students

Email all department contacts, asking them to set up an appointment.

• Email list: Registrar drive > Class Schedule > Master list emails > Master list emails.xlsx (2^nd tab)

• Email template: ClassSchedule email box > YEAR > Certifying Graduating Students folder > first email, or pink Annual Reminders category)

Arrange appointments with departments.

Remind contacts to provide their (unofficial) printed version of certified student list(s) plus (official) cover letter(s) for each degree, with original signatures to enclose with the official certified list(s) you will print out.

Print the certified list(s).

1. Log into the Commencement Lists site: https://degreecert.tulane.edu/ (use your Tulane ID and password). Stephanie Davis can provide access if needed.

2. Click “Print Lists” > “Certified.”

3. Select the current term.

4. Select the School and Degree as instructed by the contact (but you may select the order: it’s easier to do all undergrad degrees before grad degrees, based on the different things checked in each).

5. Make sure “Print Official List” is UNCHECKED before the next step.

6. Click “Generate PDF.”

In the meeting

Compare your unofficial list to the contact’s unofficial list, name by name. Disregard any name with a gray highlight through it is NOT certified and will NOT come up on the official list.

(You may read aloud each student’s name and other info, and have the department contact affirm after each one.)

Spelling of student’s full name

If incorrect (can verify with dept. contact in person, or in Banner > SPAIDEN), you may correct in SHAGAPP.

Majors/ minors/ concentrations

Minors will be listed under the degree they’re attached to.

Latin Honors

(Will be listed at the bottom of the student’s degree list, in the case of multiple degrees; below major(s) but above minors)

• Issued ONLY for

  • JDs   

  • LLMs (with distinction only)

  • NTC  (all undergrads)

  • SoPA baccalaureate level (no associate degrees) undergrads (now offering magna and summa, effective 201830)

• NOT issued for GR or PR level degrees in any school with the exception of JD and LLM degrees.

 Example of a double major with department honors in both majors

Department Honors

(Will be listed at the bottom of the student’s degree list, in the case of multiple degrees)

• Issued ONLY for Honors Program (a unit of NTC)

• NOT issued for SoPA, any level

• Reads as

( ) cum laude with honors in (Dept)See example below (screenshot)

Other Honors

LLM offers With Distinction

Troubleshooting

When Students very recently certified that are NOT on dept. contact’s unofficial list are identified

• If dept does not wish to approve them on the spot, you may go in to SHADEGR and change status from CG (Certified to Graduate) to AG (Applied to Graduate).

• You MUST re-generate unofficial PDF list after making any/all corrections, to double-check before generating official list.

After the meeting

1. If the list checks out, make sure the Print Official List box is checked, then click Generate PDF again. (Click the red X to delete the unofficial list.)

2. Save the Official List on the Registrar’s drive, here: Registrar\Commencement\Certified Lists\TERM Year.
   Use the following naming convention: CO [college] - DEG [degree] (certification round)
   PA - PBC (Initial)
   PA - PBC (Addendum 1)                
   PA - PBC (Addendum 2)                       
   and so on

3. Print two color copies of the official list – one for the Registrar’s Office, one for the department. 

4. Sort the documents in this order: Cover letter, Certified list from the website (page 1 is a cover page; page 2+ is the list of names); repeat for next degree (unless cover letter lists multiple degrees).

5. On the Registrar’s copy only, stamp all pages with the Official stamp.

6. Give official lists to Nicole Westerfield.

Naming conventions

Students will not see the first letter of the following degrees.