Training for CIM Program Management form

CURRICULUM-CIM​

CIM is the Curriculum Information Management system where programs and courses are created, revised and submitted for approval. 

It was implemented in Spring 2023 and we expect wide-spread adoption of this system in the 2023-2024 academic year across Tulane’s undergraduate and graduate programs in order to ensure governance and assessment best practices are followed. ​

The system is designed to

• track processes efficiently and accurately ​

• generate workflows and automated notifications ​

• promote process consistency  ​

• house all course and program information ​

• house curriculum reporting tool​

• provide accountability and transparency in the development and approval of curriculum, both internally and externally

CIM SYSTEM OVERVIEW​

• Centralized forms, with cascading customization based on system ​

• Customized & Dynamic Workflows (example below)​ 

  

LOGIN STEPS​

1. Go to correct URL for ​

   1. https://nextcatalog.tulane.edu/courseadmin/​

   2. https://nextcatalog.tulane.edu/programadmin/​

   3. https://nextcatalog.tulane.edu/miscadmin/​

2. Log in using your Tulane username and password​

   1. If you are unable to access the site, submit a Registrar Support Form, available on our website, to request access: https://registrar.tulane.edu/  ​

3. Logout: Close your browser. Remember to save your work or start workflow​

CURRICULUM INFORMATION MANAGEMENT​

Program Inventory Management home screen where you can search for a course, edit an academic program, use quick searches drop down to only search for edited, added or inactive programs. ​

Search Program

The Search function is literal  ​

If you search for the word Business and there are no programs with the full name ‘Business’ it will not find any programs that have ‘Business’ in the title ​

Other ways to search:​

• exact title of the program with the exact spacing ​

• Asterisk is wildcard * ​

• You can use the *before or after* a word​

• Scroll list of programs (click on Program name to re-order list alphabetically)​

Search Results

You can sort results by Program Name, Credential, Workflow or Status (click the word to sort)​

'Workflow’ column displays which step the proposal is currently at for review. ​

‘Status’ column indicates the type of change: Added, Edited or if blank, the program is ‘at rest’ with no proposal currently outstanding​

If a program has a proposal cycling through workflow, you will see the program details and the proposed changes clearly highlighted with red and green markup​

Edit Program Form

1. Select the program you want to edit​

2. Click on the edit button to begin change proposal​

3. Select change type ​

4. Start at top of form and work your way down​

5. Add or drop a course in the Plan of Study if necessary​

6. Save form to complete later​

7. Submit to workflow when form complete​

Requirements

The Requirements section should display the program requirements’ list.​

• Course information pulls in from Banner (after changes are completed via the CIM CourseAdmin form, including pre-reqs & repeatability). ​

Requirements will display in the Catalog.​

• Use well-defined course-list as opposed to paragraph format to display requirements​

  • Options include​

    • Course list with Credits​

    • Plan of study grid (semester-by-semester)​

    • Footnotes assist in communicating nuances related to the curriculum, e.g. “course is offered in the fall semester only"​

  • Avoid: ​

    • Displaying requirements in paragraph format​

Editing Plan of Study

1. Select program to edit​

2. Set the change type to major​

3. Scroll to Plan of Study table and double click​

4. Select applicable year and semester​

5. Use Select Subject field to find course to add course​

6. Use Course List (right side) to drop course

   

Considerations

Start at the top of the form and work your way down.​

Red fields are mandatory - you cannot submit to workflow without filling them in​

Only will see changes to PROGRAMS once you save​

You can export to Word or PDF – very basic formatting but you may want to markup a Word document or PDF before you enter the changes in CIM​

Workflow

Workflow – automated system to manage approval process​

Approver Roles are assigned to the workflows​

Clicking the “Start Workflow” initiates the workflow process ​

Currently (2023), all workflows start with the Registrar Curriculum Information Management CIM role. ​

Sample Workflow

• Green: ​

  • moved past that stage​

• Orange:​

  • awaiting approval​

• Approval Path​

  • Provides a workflow history:​

    • date​

    • time​

    • role​

    • action​

THANK YOU!​

• Contact Sarah Montès

  • smontes@tulane.edu​

• https://registrar.tulane.edu/  ​