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SOM dismisses students from the MD program after a period of leave. Students may also choose to withdraw from the program voluntarily.
Therefore, the SFAWDRL record should be entered for the last term of attendance, and the SHAINST record should be entered for the term the program withdrawal/dismissal became effective.
For example, if a student’s last term of attendance was 201910 and leave becomes effective 202310, create a SFAWDRL record for 201910 (if not already done) and a SHAINST record for 202310 (End of Term Academic Standing code is MD).
For dismissed students, control in which term DISMISSED appears by updating the student’s class attribute in SGASADD.
Dismissed transcript logic
The logic that shows “DISMISSED” on a School of Medicine is summarized as follows
The "DISMISSED" status looks at 3 places to determine whether a student has been dismissed:
SGBSTDN_ASTD_CODE - this is the "Academic Status" field on the "Academic and Graduation Status, Dual Degree" tab of the SGASTDN screen
SHRTTRM_ASTD_CODE_END_OF_TERM - this is the "End of Term Academic Status" on the "Term Header Information" tab of the SHAINST screen
SFRWDRL_WDRL_CODE - this is the "Withdrawal Code" on the SFAWDRL screen
The complication comes in because it first checks each of the student's enrolled terms (terms with a GPA record or with active course enrollment) for a value in SGBSTDN_ASTD_CODE, SHRTTRM_ASTD_CODE_END_OF_TERM and SFRWDRL_WDRL_CODE (in order). If none of those has a value in the student's enrolled terms it then checks for a value in SGBSTDN_ASTD_CODE and SHRTTRM_ASTD_CODE_END_OF_TERM in any term regardless of whether the student was enrolled.
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