The logic that shows “DISMISSED” on a School of Medicine is summarized as follows
The "DISMISSED" status looks at 3 places to determine whether a student has been dismissed:
SGBSTDN_ASTD_CODE - this is the "Academic Status" field on the "Academic and Graduation Status, Dual Degree" tab of the SGASTDN screen
SHRTTRM_ASTD_CODE_END_OF_TERM - this is the "End of Term Academic Status" on the "Term Header Information" tab of the SHAINST screen
SFRWDRL_WDRL_CODE - this is the "Withdrawal Code" on the SFAWDRL screen
The complication comes in because it first checks each of the student's enrolled terms (terms with a GPA record or with active course enrollment) for a value in SGBSTDN_ASTD_CODE, SHRTTRM_ASTD_CODE_END_OF_TERM and SFRWDRL_WDRL_CODE (in order). If none of those has a value in the student's enrolled terms it then checks for a value in SGBSTDN_ASTD_CODE and SHRTTRM_ASTD_CODE_END_OF_TERM in any term regardless of whether the student was enrolled.
SOM withdraws students from the MD program after a period of leave (time amount varies, but usually about 2 years).
Therefore, the SFAWDRL record should be entered for the last term of attendance, and the SHAINST record should be entered for the term the program withdrawal became effective.
For example, if a student’s last term of attendance was 201910 and leave becomes effective 202310, create a SFAWDRL record for 201910 (if not already done) and a SHAINST record for 202310 (End of Term Academic Standing code is MD).
To control in which term DISMISSED appears, update the student’s class attribute in SGASADD.
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