Identify the Banner modules with data
Add accounts receivable, financial aid, admissions, and registration data must be moved from the duplicate record to the keeper record. Modules with data are identified in GUASYST.
If any of the IDs attributed to the person have AR data, that department identifies the duplicate(s).
If there is no AR data, FA identifies the duplicate(s).
If no AR or FA data, Admissions identifies the duplicate(s).
If the person has a General Student record and Admissions record, the Registrar identifies the duplicate(s).
Move data from SAAADMS, SAADCRV, SGAADVR, and SGASADD
The Office of the Registrar removes/adds admissions data for graduate students.
SPAIDEN
Inactivate the TU email account
If the duplicate ID has an active Type 10 TU email address, inactivate it in SPAIDEN.
If preferred, the person can request that a duplicate ID email address can be moved to the keeper ID by emailing accounts@tulane.edu.
Mark the duplicate ID as such
On the duplicate record, in SPAIDEN, change the first character of the ID to X. Save.
In the Last Name field, add the keeper ID number between asterisks. Save.
Add alternate IDs to the keeper and remove from the duplicate
Add all alternate IDs from the duplicate to the keeper. Delete all alternate IDs from the duplicate.
Mark the duplicate as confidential
In the SPAIDEN Biographical tab on the duplicate record, mark it as confidential.
Doing this hides the duplicate from the directory.
Add biographical data to the keeper and remove from the duplicate
Email - SPAIDEN/GOAEMAL
SSN - SPAIDEN/SPAPERS
DOB - SPAIDEN/SPAPERS
Address, phone - SPAIDEN
Emergency contacts -SPAIDEN
GOATPAD
Update the Third Party ID
In GOATPAD on the duplicate record, click the maintenance button on the Third Party ID field, which will update the value to the “X” (duplicate) ID.
In GOATPAD on the keeper record, verify that the Third Party ID field displays the correct email username.
Close the loop
Inform Mike Pilman (AR), Tess Passey (FA), and Georgia Whiddon (FA).
Inform Carlos Le (email accounts) and Bobbie Garner-Coffey (Canvas).
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