Business process library wish list
- Denise Kidd
- Colette Raphel
Add your article ideas here.
Topic | Link to Box (if available - anything is helpful) | Description | Submitted By | Date Submitted | Denise’s Note |
|---|---|---|---|---|---|
Front Desk Guide |
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| Colette | Mar 28, 2022 | in progress |
Academic Calendar |
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| Stephanie | Mar 28, 2022 |
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Term Config |
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| Stephanie | Mar 28, 2022 |
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Updating citizenship/visa type |
| Denise | Mar 28, 2022 | Done | |
Registering Study Abroad students | meeting on 4/14 |
| Denise | Apr 5, 2022 |
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Removing duplicate records |
| Denise | Apr 5, 2022 | Done | |
Creating an independent study, internship, or honors these | Creating and registering for an independent study, internship, or honors thesis course (Banner) |
| Denise | Apr 5, 2022 | Done |
Managing student attributes |
| Denise | Apr 5, 2022 | Done | |
Requesting a new or modification to a Banner account | The Banner account request form should be used for modification requests. Should you have something that needs immediate changing, say, for someone in our office, that you are "fixing" or doing for me, you can use the internal form. |
| Denise | Apr 5, 2022 | Done |
AP/IB grade posting process |
| Colette | Apr 5, 2022 |
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Banner Security Reports | Team Content > TU Public > Frank - security > drill through | summary of each report | Denise | Apr 6, 2022 | Done |
Managing active students who should be inactive | email template: list id, incorrectly activated term, and name The four students listed above did not enroll for fall 2020. The status of the four students was inactive. However, you updated the status to AS=Active. You indicated you had done this so that they could have access to Canvas (perhaps also to TU email). However, this is against TU policy, as active students counts are counted for other things, such as, for purchasing licenses, for enrollment counts , etc.
I understand they have now registered for spring 2021, but they need to be inactive for 202030. Please update the four student for 202030 to IS=Inactive. To do this, for 202030 go to the Banner page SFSAREGS, Student Term Tab, update the student status to IS and save. |
| Colette | Apr 5, 2022 |
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Entering course overrides |
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| Apr 6, 2022 | Done | |
Entering an admissions application |
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| Apr 6, 2022 | Done | |
Entering an admissions decision |
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| Apr 6, 2022 | Done | |
Entering a graduation application |
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| Apr 6, 2022 | Done | |
Viewing a student’s learner record |
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| Apr 6, 2022 | Done | |
Viewing a student’s academic history |
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| Apr 6, 2022 | Done | |
Viewing a student’s course registration audit |
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| Apr 6, 2022 | Done | |
Viewing and managing holds |
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| Apr 6, 2022 | Done | |
Registering study abroad students |
Joanie Vicknair (OISS) - handles course creation and registraiton for CIEE students REGR 4030-01 - our students register for this in their SA term(s). You have to apply and be accepted into SA programs. Joanie does the registration. She handles all non-business. BS has their own abroad office and they register students for REGR 4030-26. J working with Mary Hicks to figure it out. when they arrive at the abroad destination, they register for their real courses - Joanie knows how this works 5380 and 5390 credits Joanie receives transcripts - creates course - we don't put it in SFAREGS, only in SHATCKN - she grades them - these courses get a special grade mode of "V" - students get the earned credit, grades posted to transcript, but do not affect GPA.
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| Apr 18, 2022 |
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Providing Gibson access to 1980-2009 alums |
| Colette | Apr 18, 2022 | Done | |
Setting up MyBanner | 
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| Apr 18, 2022 | Done |
Updating student’s interest for pre-reg | https://tulane.app.box.com/file/896961887767?s=13o7q1afheyxkkyzl2wb14bnfq5qx17p 
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| Done |
Transfer articulation | 
Below I’ve pasted the information that I had listed in the green sticky note on my screen. I’ve also attached the instructions that Ryan gave me awhile ago (with screens I use regularly highlighted in yellow). Please note, however, that it doesn’t have the protocol for changing the In-Progress grades in SHATGRD from TRF/0 to IP/100 or manually doing the override/edit in SHATAEQ after performing an articulation to give all of the credit from a grouping (e.g. 3.0cr ENG 101 + 3.0cr ENG 102 = 6.0cr ENGL 1010). Those things were discovered after the fact—and I’m sure there are a handful more little things we’ll find as we go along! From Sticky Note:
SOABGTA--Use to create a Transfer Articulation Institution **use current REAL TIME term (but check with IT/Banner re: 000000**
STVCALD--Use to create calendar type for SOABGTA, if necessary
SHATGRD--Use to define grading for Institution
SHATATR--Use to create Institution course equivalencies
SHATAEQ--Use to articulate coursework for individual students and roll work to history **use student ENROLLMENT term**
SHATRNS--Use to view transfer coursework that has already been rolled to history
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| Denise | Apr 20, 2022 | Done
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Managing multiple advisors in SGAADVR | Similar to managing attributes |
| Shawn | Apr 25, 2022 | Done |
Managing PINs | incoming Honors |
| Denise | Apr 29, 2022 | Done |
Opening summer reg for fall admits |
| Denise | May 13, 2022 | Done | |
Managing non-deposited students | remove attributes, DD schedules in SFAREGS, SGASTDN |
| Denise | May 13, 2022 | Done |
Testing Copy/updates Common errors Admin abilities Paper options |
|
| Jun 13, 2022 |
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Managing graduation inventory | Contracts and ordering storage |
|
| Jun 13, 2022 |
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Graduation holds | OA (online app) DA (grad app received) B3/BD (diploma encumbered, AR) |
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| Jun 13, 2022 |
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Commencement program list | Deadlines and instructions Expectations Late adds |
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| Jun 13, 2022 |
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Graduation Appworx jobs | Roll to outcome Update WFs Remove WP holds Inactivate SHAGAPP SO Record cleanup |
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| Jun 13, 2022 |
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Ordering diplomas | Paper vs. CeD Required fields Parchment orders vs. lost/incorrect replacements |
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| Jun 13, 2022 |
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Graduation ordering | Ordering MD CeDs prior to Conferral |
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| Jun 13, 2022 |
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Updating content | Signatures and titles Doc types Code translations |
|
| Jun 13, 2022 |
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NTC advisor documentation |
| Denise | Jun 15, 2022 | Done | |
NSC Submission Schedule – Appworx Jobs | First of term/subsequent of term *Degree Verifications Graduates Only Website updates to Submission Schedule |
|
| Jun 15, 2022 |
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Adding or Editing a Record (enrollment verification) | Window of Opportunity Process |
|
| Jun 15, 2022 |
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Parchment | Reading a transcript orderMissing data Contact information Refund/resend Preview and DiD Reading a diploma orderOrder types Diploma Name v. Order Name Student data for locating record Contact information Destination HistorySearching exporting Learners & CredentialsOrderSearching for students Placing re-orders for students and costs AnalyticsUsers Ordering |
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| Jun 15, 2022 |
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Papervision | Searching Downloading Paper mailed requests |
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Commencement Dates and deadlines | Proofing and degree checkouts |
|
| Jun 27, 2022 |
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https://tulaneu.atlassian.net/wiki/spaces/REGISTRAR/pages/57442384 | Program missing previously reported program credential level invalid or missing |
|
| Jun 27, 2022 |
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CIEE |
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| Done |
Unencumbering diplomas | from Colette 7/8: Asking that we add this to the wishlist to develop a process to unencumber diplomas on a regular basis. We used to do this in the mainframe system, just asking that we add this to our list in confluence. I believe the commencement coordinator can do this weekly with a cognos report and a new weekly process. |
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| Jul 8, 2022 |
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ID numbers should never be released via ticket, phone, or email. Students can access their ID numbers via Gibson. Students needing ID numbers for transcript orders can enter their SSN or 9 0's in the ID number field.