Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 5 Next »

2022-03-28

The academic calendar is at the intersection of educational policy, process, and big picture initiatives (DoE, Financial Aid).

Meredith’s Timeline for CLASS SCHEDULE >

Colette’s calendars >

Review Process

  1. CEP - committee on educational policy - they approve holidays, start/end dates. CEP approves calendars by email vote; they meet at least 3 times per semester. CEP includes faculty from all schools, students, Goldman rep, etc. Colette provides 2 versions of the calendar to CEP for review.

  2. Financial Aid reviews it.

  3. Provost makes the ultimate decision.

Course meeting count minimums

  • M/W/T/R/F - 14

  • MWF - 40

  • TR - 28

Week count minimums

Must have at least 14 Meeting Weeks

  • Meeting Weeks = (last day of classes - first day of classes + 1) divided by 7

Must have at least 15 Financial Aid Weeks

  • SOATERM dates determine the number of Financial Aid Weeks

  • Summer is not bound by the 15-week rule, but Colette thinks perhaps there is a minimum; she will look into this.

Semester “bleed”

Classes cannot begin during one semester and end in the next semester. The exception to this (example EMBA) are students taking modular courses who aren’t taking courses within the normal semester. We ensure this by not allowing these students to register for classes on their own. (Note: they also won’t have a time ticket).

Other Guidelines

  • In a state of emergency, we don’t have to follow those exact rules (because we can supplement with online instruction)

  • Don’t count breaks, but count holidays in non-meeting days.

  • Note, but don’t calculate, last day of class, study days, final exams, degree conferral.

  • Yom Kippur and Good Friday have been eliminated from holidays. CEP hopes to continue full week of spring break (dependent on Mardi Gras) and to continue Thanksgiving as a full week, so these should be accounted for in the calendar.

  • Dept of Ed during COVID is allowing minimum 30 Financial Aid Weeks per academic year

  • Makeup days - not in current spreadsheet, but a good idea to include them so they’re approved by CEP

  • Study days can be converted to class days.

  • A rule of thumb for developing the spring schedule is to take the commencement date and work backward, ensuring to consider Mardi Gras/Spring Break.

  • Ideally, it’s a best practice to have three years of academic calendars projected. However, the Provost is currently hesitant to do this due to recent events (pandemic, hurricanes).

Action Items

  • Colette to confirm future commencement dates.
  • Michael and Meredith to work on Spring 2023 calendar.
  • Question: The academic calendar is the intersection of policy, process, and big picture initiatives (DoE, Financial Aid).

  • No labels