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Citizenship

Citizenship status is maintained in SPAIDEN in the Biographical tab.

 Citizenship codes

D

Dual Citizenship-US Plus Other

N

Non-citizen

R

Permanent Resident

Y

US Citizen

  • If a student needs to change their citizenship to U.S. citizen, they should provide citizenship documentation such as a passport or social security card.

    • Change the value in the Citizenship field to Y. Delete the Visa record in GOAINTL and delete the value in Nationality tab > Nation of Citizenship field.

  • If a student needs to change their citizenship to permanent resident, they should provide their permanent resident card as documentation.

    • Change the value in the Citizenship field to R. Change the Visa type in GOAINTL to PR.

Visa Type

Visa type is maintained in GOAINTL in the Visa tab.

  • If a student is changing to a Visa type other than J-1, F-1, or PR, delete the current Visa record by clicking the Delete button and Save. Then, add the new Visa type and Save.

  • If a student is changing to Visa type J-1 or F-1, delete the current Visa record by clicking the Delete button and Save. Refer to Entering J-1 student data in Banner, Entering F-1 student data in Banner to enter the J-1 or F-1 data.

  • If a student has become a permanent resident, they should provide their permanent resident card as documentation. Delete the current record by clicking the Delete button and Save. Then, add the PR Visa type and Save. Also change the citizenship to R in SPAIDEN > Biographical > Citizenship

  • If a student has become a U.S. citizen, they should provide citizenship documentation such as a passport or social security card. Delete the Visa record in GOAINTL and delete the value in Nationality tab > Nation of Citizenship field. In SPAIDEN > Biographical > Citzenship field change the value in the Citizenship field to Y.

To view all Visa types, click the button next to the Visa Type field.

To add a first visa select the visa type and save.

To change a visa type, delete the previous visa and add the new visa type. (Banner won’t let you add a new visa type without removing the existing record.)

(warning) When updating data, always make sure the nation and birth of citizenship and program dates exist. Under the Nationality tab, check that Nation of Birth and Nation of Citizen fields are filled. If the student has not yet been admitted to a future or current term, it is okay if these fields are empty.

Nationality (Nation of Birth, Nation of Citizenship)

Nation of Birth and Nation of Citizenship are maintained in GOAINTL in the Nationality tab.

Nation of Birth and Nation of Citizen should already be in Banner for students on F1 and J1 VISAs. Contact the admitting office to enter if missing.

If a student has become a U.S. citizen, remove the value from the Nation of Citizen field. Also delete the Visa record from the Visa tab and then change the SPAIDEN Nation of Citizenship to Y.

Program Duration (Program Begin and End Dates) - OISS does this

Program Begin and End Dates are maintained in GOASEVS in the common Data tab.

The begin date should be the first day of orientation and the end date should be the anticipated graduation date.

Sample Cases

 1. Student is incorrectly coded in Banner with F1 visa type. OISS has the appropriate documentation to request an update to the correct visa type, which is H4.

  1. End the F1 visa type. Click Delete (question). Save.

  2. Add the correct visa type. Save.

 2. Student was a J1 student at Tulane and then applied for admission to a new program and already has an F1 visa but the Banner record still displays J1 status.

In GOAINTL Visa tab, end the J1 visa type with the visa end date (from OISS). Insert and choose the new F1 visa type. Double check to make sure the nation of birth and citizenship and program dates are in Banner.

 3. Student attended Tulane with an F2 visa and is applying for admission to a program in which he will be eligible for an F1 visa.

  • The admitting officer should process the F1 visa through Banner following instructions for F1 visa processing. If the admission in the new program has occurred and the F1 visa has been processed via a paper form then Banner needs to be updated. GOAINTL Visa and Nationality Tab and GOASEVS, Common Data Tab.

  • In GOAINTL , Visa Tab, end the J1 visa type. Insert and choose the new F1 visa type.  In the Nationality Tab, make sure nation of birth and nation of citizenship are in Banner. In GOASEVS, Common Data Tab, make sure begin and end date of program are in Banner.

 4. Student attended Tulane with an F1 visa and is now a permanent resident or US citizen

In the GOAINTL Visa Tab, end the F1 visa type with the visa end date (from OISS).  In the Nationality Tab, remove nation of citizenship. Save.

In SPAIDEN, Biographical Tab, update citizenship status. SAVE.

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