Managing Confluence security

Confluence security groups

Security of content is managed by groups rather than by individuals. Individuals must be added to a group.

Our license subscription includes provision for 5 guests per paid user. Our paid user limit for our subscription band is 25.

Confluence spaces

https://tulaneregistrar.atlassian.net/wiki/spaces/REGISTRAR/overview

The Business Process Library (BPL). Most content is publicly viewable and doesn’t require log in to view. See a list of restricted pages (click the Restricted tab)

https://tulaneregistrar.atlassian.net/wiki/spaces/RW2PS/overview

Guest access

Interns and Guests of the Registrar have Guest access. Although they have the same access level, to keep the groups organized (so you know who’s who), I’ve created separate groups for them.

To change their level of access, update space permissions for each space.

Currently, all interns have view access to Registrar to allow them to see restricted pages. Shawn Abbott, Ali Pena, and LaTonya Mason have view access to Registrar Planning & Projects.

Guests can only have access to one space at a time. Global permissions are used to change space access (to essentially move a guest from one space to another),

Creating and updating groups

When you create a group, be sure to grant appropriate space permissions to the group.

Select the product role for a group

We currently have only one product - Confluence. If other products are added,

🔗 Confluence product roles

1. To add a group, click Add groups

2. Click the Group name field to see all groups. Select the group.

3. Select a Role.

4. Click Add.

Space permissions

1. Grant permission to a group

2. Add the group to your space

Add a user to a group

1. Invite the new user

   1. Click the Invite users button.

   2. Enter the email address

   3. Select a Product role

      1. Assign Guest to Interns and Guests of the Registrar

      2. Assign User to Registrar staff

      3. Assign Admin to Product admin

   4. Select group membership

      1. Assign Interns to Registrar Interns

      2. Assign Guests to Registrar Guests

      3. Assign Registrar staff to confluence-users-tulaneregistrar

      4. Assign Leadership Team to Registrar Leadership Team

      5. Assign Admin to confluence-admins-tulaneregistrar

   5. Assign Guests and Interns to the correct space.

2. Add the new user to the correct group