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SHAGADR is the screen where the rules for the Graduation Application appearance live.

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• The terms which are active for the GradApp online are controlled by SHAGADR dates. The start date is the date which a term appears, and the end date is the last day a term will be available online.

  • The general rule is as follows: the current term and the next term are available for applying online to graduate. If it is Spring, the Spring and Summer Terms are available.

  • The GradApp opens for the next term and closes for the current term at the beginning of exams, or two weeks prior to graduation in Summer. If it is time for Spring exams, the Spring term is now closed; the Summer and Fall apps are now available.

• These dates must be maintained by the Registrar staff and added for at least the next year each Spring.

SHAMDEG allows a manual mass awarding for students with degree records in the same term. While we use an Appworx job to award the majority of the degrees before the conferral date, there can be large numbers of awardings that need to be done manually after the date, during addenda. The Associate Registrar for Student Services may elect to use SHAMDEG to award multiple degrees at once.

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• When we save at the end of selecting all of the students we’d like to award, the degree status on SHADEGR will update from SO to AW.

• Occasionally, if we fail to enter the correct data searching for the applications or preparing the changes we’d like to make, it will not save, and you may have to enter all of the awardings manually. Be sure to take your time during the use of this screen.

SPAIDEN holds the phone numbers for the Diploma Order - DP_Phone, which is only obtained through the GradApp online entry. If you’d like to save a DP_Phone when entering an app manually, you will do so in SPAIDEN.

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