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We create transfer enrollment periods to support transfer articulation in SHATRNS.
Complete the key block and Go
Enter the Transfer Institution Number
Determine if we have transferred in coursework from other institutions.
Click the lookup button for the Transfer Institution Number field.
If no institutions are listed, click the X in the upper left corner to return to SHATRNS. Enter “1” for the Transfer Institution.
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If there are institutions listed, and the institution for which you’re entering coursework is NOT listed, use the next sequential number.
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We are not entering coursework for any institution listed. In this example, we are not entering coursework for Delgado or Loyola, so when we return to SHATRNS, we should enter “3”.  |
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We are entering coursework from an existing institution. In this example, we are entering coursework for Delgado, so when we return to SHATRNS, we should enter “1”. |
Enter the Attendance Period Number
If no institutions are listed in the previous step, enter “1” for the Attendance Period Number.
If the institution you’re entering coursework from was not listed in the previous step, enter “1” for the Attendance Period Number.
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We are not entering coursework for any institution listed. In this example, we are not entering coursework for an existing institution, so when we return to SHATRNS, we should enter “3” for the Transfer Institution Number. Enter the Attendance Period Number as “1”.  |
If the institution you’re entering coursework from was listed in the previous step, determine the next sequential number and enter it. Click the lookup button for the Attendance Period Number field.
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We are entering coursework from an existing institution. In this example, we are entering coursework for the existing institution with no previous attendance periods, so when we return to SHATRNS, we should enter “1” for the Transfer Institution Number. If no attendance period exists, enter “1” as the Attendance Period Number.  |
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We are entering coursework from an existing institution. In this example, we are entering coursework for the existing institution with a previous attendance period, so when we return to SHATRNS, we should enter “2” for the Transfer Institution Number.   |
Transfer Institution block
Enter Transfer institution number. Save. Next block.
Transfer Attendance Period block
Complete the following fields.
Attendance period - match attendance period from previous screen OR use term - need to clarify how Tulane does this.
Effective Term - Enter the term of the next enrolled term
Level - the level to which this coursework should apply
Save.
Prior to articulating transfer coursework, check SHATRNS to identify any coursework taken as dual enrollment (indicated with the RTDE attribute). Make note of each course with the RTDE attribute so that it can be restored after articulation of new coursework.
When new transfer coursework is added to a student’s record, the process of deleting from history, unarticulating, re-articulating, and rolling to history removes any attributes not applied at the course level. RTDE is applied at the student level, so articulation of new coursework erases the RTDE attribute from the student’s record.
SHATRNS key block
In SHATRNS, enter the student’s ID number.
Click the lookup button on the Transfer Institution Number field. Select the institution.
Click the lookup button on the Transfer Period Number field. Select the first Attendance Period Number.
Next block.
Transfer Institution block
If the student has articulated coursework, you will see a notification. Click the number in the upper right corner to clear the notification. Next block.
Transfer Attendance Period block
You will see the same notification. Clear the notification. Next block.
Transfer Course Detail block
Use the left and right triangles to scroll through coursework. Note any courses with the RTDE attribute.
If the student has multiple transfer institutions and/or attendance periods, check each combination of transfer institution and attendance period.
After new coursework has been articulated, restore the RTDE attribute to each course you noted in your prior review and add it to any applicable new coursework.
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