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While the degree audit lists CIM/catalog requirements for students based on their programs of study, often exceptions, substitutions, or waivers may be applied to students’ audits on a case-by-case basis. If you do not have access to the Petitions feature, but feel you should, please contact the Registrar’s Office.

Access the Petitions tab in Degree Works

To submit a petition, first navigate to the student’s degree audit. Click on the three dots above the upper right corner of the header:

Select Petitions:

A dialog box will open listing petitions currently added to the student’s audit, if there are any, as well as their current statuses. For more information on interpreting the status of a petition, see here Checking the status of degree audit exceptions.

Submitting a new petition

To submit a new petition, click the “Add a new petition” button. A freeform text box will open that will allow you to describe what needs to happen within the student’s audit:

Petition Syntax Conventions

When entering a petition, please use the following syntax. DO NOT COPY AND PASTE EMAILS OR EMAIL THREADS DIRECTLY INTO THE PETITION. The Registrar’s Office will not be responsible for translating email requests.

Indicate if the student is planning to graduate in the current semester by starting the petition with the word “GRADUATING.”
Note the exception type:
- “WAIVE” or “WAIVER”
  - This indicates that the exception will waive a full requirement, or the remainder of a requirement. This does not change the number of credits required for a major or minor.
- “APPLY”
  - Please enter the subject, course number, section, and semester (if needed) of the course to applied to a requirement.
- “ALLOW COURSE”
  - This will allow a course to appear as an option to satisfy a requirement in a future term. This should only be used for coursework a student has not registered for or received credit for.
- “CHANGE COURSE LIMIT”
  - Some majors or minors require a minimum or maximum number of courses/credits with a certain quality (e.g., a minimum of two courses with the NSCI prefix; a maximum of 3 courses outside the department; a minimum of 4 electives above the 3000-level). Change course limit overrides that minimum or maximum.
- “SUBSTITUTION”
  - Typically used for study abroad equivalencies. This exception allows a course that has been taken (Course A) to be the equivalent of another course (Course B). Course A will be considered by the audit in any requirement that Course B would normally be. For these types of exceptions, please include the section and term of the course taken.
  - “OTHER”
    - When in doubt, use other and describe what must be done.
- Indicate the block and requirement (number and/or name) that is being modified.
- Note who has approved the exception and when it was approved.