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Using the templates below, build a master spreadsheet for the term being configured, filling in POT 1 dates based on the Academic Calendar, and other POTs based on their historical dates.
Spring: https://tulane.box.com/s/5aw1oup5j9wq8ixqibthtuzib9dkaneh
Summer/Fall/Year Long: https://tulane.box.com/s/ksioyjran8iq2ykrg7wn6gepzw6daovi
Create school/program-specific POT templates, filling in suggested dates for them based on their dates in the previous term. Send the templates to the following people, asking them to review the dates and make changes as needed (email sample below):
Grad Business - Silbernagel, John C <jsilber@tulane.edu>; Anderson, Brandy D <banders9@tulane.edu>
Law - Kirkpatrick, Deleanor <dkirkpatrick@tulane.edu>
Medicine - Dierker, Allys <adierke@tulane.edu>
Grad Public Health - Bayonne, Leslie C <lbayonne@tulane.edu>; Cantrell, Susan <cantrell@tulane.edu>; White, Luann E <lawhite@tulane.edu>; Arcari, Christine M <carcari1@tulane.edu>; Peterson, Avery <apeterson1@tulane.edu>
Social Work - Broussard, Crystal S <cbroussard@tulane.edu>
Architecture (summer only) - Fuentes, Natalia <nfuentes@wave.tulane.edu>
UG Business (summer only) - Guy, Megan H <mguy2@tulane.edu>
SoPA (summer only) - Kwaske, Ilianna <ikwaske@tulane.edu>
Typically the call for upcoming spring POTs goes out in June May of the previous year. The call for summer, fall, and year-long POTs will go out in September of the previous year.
Notes for summer POTs:
POT 1 is to be set up like an NTC special offering POT
POT 1 start date will be the earliest NTC summer start date (Maymester)
POT 1 end date will be the latest NTC summer end date (NTC Late Summer)
Last day to add for POT 1 will be the latest last day to add for the NTC Late Summer POT
Special Offering (SO) summer POT will be set up as if for the whole University:
SO start date will be the earliest start date for any summer POT
SO end date will be the latest end date for any summer POT
Last day to add for SO will be the latest last day to add for the SoPA late summer POT
Once all POT dates have been returned, check for common errors such as:
There must be at least 48 hours between last day to add to waitlist and dropping waitlist
The last day to add to waitlist must be at least 48 hours before the last day to add
Drop with record and drop without record dates cannot be the same
A WW date cannot be before the last DC date (DC indicates that the student dropped themselves online.)
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