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Security of content is managed by groups rather than by individuals. Individuals must be added to a group.
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There are three levels of permissions: global permissions, space permissions, and page restrictions.
Group | Description | Members |
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Grants access to all applications, their administration features and org administration which includes managing users and bills (all spaces) | Denise | |
Access to Confluence and Confluence administration features on tulaneregistrar (all spaces) | Denise | |
Access to Confluence on tulaneregistrar (all spaces) | All Registrar full-time staff plus Denetra Pate-Joseph | |
Guest access (Registrar Planning & Projects) | Guests of our officethe Registrar (Shawn A, Latonya Mason, Ali Pena) | |
Guest access (Registrar) | Interns | |
User Access (all spaces) | Colette, Steph D, Sarah, Shawn, Nicole, Denise |
Our license subscription includes provision for 5 guests per paid user. Our paid user limit for our subscription band is 25.
Confluence spacesConfluence spaces
Confluence sites are organized into spaces. We have single site with two spaces:
https://tulaneregistrar.atlassian.net/wiki/spaces/REGISTRAR/overview
The Business Process Library (BPL). Most content is publicly viewable and doesn’t require log in to view. See a list of restricted pages (click the Restricted tab)
https://tulaneregistrar.atlassian.net/wiki/spaces/RW2PS/overview
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All content here is restricted to full-time staff (confluence-users-tulaneregistrar group).
Guest access
Our license subscription includes provision for 5 guests per paid user. Our paid user limit for our subscription band is 25.
Interns and Guests of the Registrar have Guest access. Although they have the same access level, to keep the groups organized (so you know who’s who), I’ve created separate groups for them.
To change their level of access, update space permissions for each space. in the space they have access to:
Currently, all interns have view access to Registrar to allow them to see restricted pages.
Shawn Abbott, Ali Pena, and LaTonya Mason have view access to Registrar Planning & Projects.
Guests can only have access to one space at a time. Global permissions are used to change space access (to essentially move a guest from one space to another),
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When you create a group, be sure to grant appropriate space permissions to the group (explained below).
Groups are assigned product roles, and there are 3 product roles: Product Admin, User, Guest. Most groups will be assigned either User or Guest.
Select the product role for a group
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Click the Invite users button.
Enter the email address
Select a Product role
Assign Guest to Interns and Guests of the Registrar
Assign User to Registrar staff
Assign Admin to Product admin
Select group membership
Assign Interns to Registrar Interns
Assign Guests to Registrar Guests
Assign Registrar staff to confluence-users-tulaneregistrar
Assign Leadership Team to Registrar Leadership Team
Assign Admin to confluence-admins-tulaneregistrar
Assign Guests and Interns to the correct space.
Admin
confluence-admins-tulaneregistrar- Grants access to Confluence and Confluence administration features on tulaneregistrar.
site-admins - Grants access to all applications, their administration features and org administration which includes managing users and bills.
Unless added as a user to the confluence-users-tulaneregistrar group, members of site-admins won’t be able to see restricted pages.
Because our site is ours alone at the moment (and not part of a larger organization), just add the admin to both groups so they have access to everything.