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IT Duplicate ID Tracking Spreadsheet >
Duplicate ID Marking Procedures Best Practices
Identify all duplicates before processing. There may be more than one.
Duplicate Marking should be performed completely, one person at a time. Do not leave a person’s records partially processed, particularly overnight.
The “deactivation” of Bad IDs should be completed before the “activation” of the Good ID. This ensures that critical values do not become ambiguous during the correction process.
UG Admission should create all data on the new record except the commitment deposit/waive decision code.
After Bad duplicates are completely processed, they will eventually be deleted, except for records containing Student account Receivable data.
Records containing Student Accounts Receivable data cannot be deleted even if all transactions are reversed. An audit trail to Finance must be maintained.
Print all the forms you are deleting first so you can be sure they are updated correctly on the good ID.
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