DRAFT Transfer Articulation framework
- Kidd, Denise
TU Transfer Articulation Framework
How transfer coursework is evaluated
Transfer coursework is evaluated by faculty with expertise in the course’s subject area. Faculty who evaluate transfer coursework are appointed by the dean of the school and serve in this capacity for a limited term. A list of appointed faculty is maintained by the Office of the Registrar.
Faculty evaluators may approve transfer coursework as equivalent to a specific TU course, assign general transfer credit under a given subject code, or deny credit if the coursework does not meet the university’s academic standards or curricular requirements.
For example:
ANT 101 from XYZ University is evaluated as equivalent to Tulane’s ANTH 1010.
PSY 234 from XYZ University doesn’t have a TU equivalent course, but the evaluator determines that the course can be given general transfer credit as PSYC 1940.
Who enters transfer coursework
Newcomb-Tulane College enters dual enrollment credit for first-time-in-college Newcomb-Tulane College students and continuing Newcomb-Tulane students who complete transfer coursework after matriculation.
The Office of Undergraduate Admissions enters transfer Newcomb-Tulane College students' coursework.
SoPA enters SoPA undergraduate and graduate students' coursework.
The Office of the Registrar enters graduate students' transfer coursework.
When coursework is entered
Generally, coursework is entered when faculty return evaluations to the requesting office, but each office uses different practices.
Newcomb-Tulane College enters transfer credit in the first active semester after the transfer credit has been completed.
First-time-in-college students' transfer credit is entered in their first semester.
In the case of deferrals, coursework is entered immediately before the “deferred to” term.
A common example of mid-matriculation transfer coursework is students completing transfer coursework during the summer. In this case, if the student returns in the fall, the transfer coursework is entered in the fall.
Transfer NTC students' coursework is entered upon offer of admission.
SoPA students' coursework is entered ???
Graduate students' coursework is entered during the first term of matriculation.
In the case of deferrals, coursework is entered in the “deferred to” term.
Expiration of Transfer Course Articulations
To ensure transfer course equivalencies remain aligned with current academic standards, articulation approvals are valid for three years from the date of the original evaluation. After this period, expired articulations must be re-evaluated by faculty if the student’s coursework is still being considered for transfer credit.
General Principles:
Validity Period
Course articulations are valid for three years from the term the equivalency is approved by faculty.
Expired Articulations
If a student reapplies after the three-year period has lapsed, previously articulated courses will require re-evaluation.
The re-evaluation process will use the most current syllabus and course materials, which may result in a different decision regarding equivalency.
If a student defers their admission, previously articulated courses that expired during the deferral period…
Applicability
The three-year validity applies to all transfer students, regardless of their intended program or term of entry.
Notification
Students will be informed if their articulations have expired and will be provided with instructions for submitting updated course materials for re-evaluation.
Consistency Across Records
Expired articulations are archived to maintain a clear and auditable record of the initial decision. New articulation approvals will replace previous ones once re-evaluation is complete.
Example:
A course articulated in Spring 2022 will remain valid until Spring 2025. If a student defers admission or reapplies for a later term (e.g., Fall 2025), the original articulation approval will no longer apply, and the course must be re-evaluated.
Transfer Articulation Guidelines for Deferred Admission
This document outlines the guidelines and practices for handling transfer course articulation in cases where students defer admission, ensuring transparency and consistency in alignment with university policies.
While these guidelines focus on how we handle transfer articulations for students who choose to defer their admission, it's essential to understand that deferral is applicable primarily to first-time in college (FTIC) students. This document outlines our approach to transfer credit evaluations when students elect to begin in a different semester than originally admitted.
Key populations and their transfer articulation processes
First-Time in College Students (FTICs)
FTIC students may defer their admission for one or more terms. Their articulated coursework is entered by Newcomb-Tulane College immediately prior to the first term of matriculation.
When coursework is entered, students can review the results of their evaluation using their degree audit.
Transfer Students
Transfer students who wish to enroll in a different semester must reapply for admission. They are not eligible for deferral and are subject to the entry conditions of their first term of matriculation.
Transfer students' coursework is evaluated and entered when an offer of admission is extended. When entry is complete, the student will receive a transfer evaluation report identifying how their coursework will apply to their degree at Tulane.
Graduate Students
Graduate students may also defer their admission; however, their transfer coursework is not recorded until their first term of matriculation.
When coursework is entered, students can review the results of their evaluation using their degree audit.
What is Admission Deferral?
Admission deferral allows FTIC students to delay their enrollment to a future term while preserving their offer of admission. Deferred students are typically guaranteed the same entry conditions, scholarships, housing, and transfer credit evaluations may vary.
Eligibility for Admission Deferral
First-Time in College Students: Students entering directly from high school, including those with dual enrollment credit.
Transfer Students: Students transferring from another college or university are not eligible for admission deferral and must reapply for admission.
Graduate Students: While they can defer admission, their transfer coursework is evaluated only upon the start of their first term.
Expiration of Transfer Course Articulations
To ensure transfer course equivalencies remain aligned with current academic standards, articulation approvals are valid for three years from the date of the original approval. After this period, expired articulations must be re-evaluated by faculty if the student’s coursework is still being considered for transfer credit.
General Principles:
Validity Period
Course articulations are valid for three years from the date the equivalency is approved by faculty.
Expired Articulations
If a student defers their admission or reapplies after the three-year period has lapsed, previously articulated courses will require re-evaluation.
The re-evaluation process will use the most current syllabus and course materials, which may result in a different decision regarding equivalency.
Applicability
The three-year validity applies to all transfer students, regardless of their intended program or term of entry.
Notification
Students will be informed if their articulations have expired and will be provided with instructions for submitting updated course materials for re-evaluation.
Consistency Across Records
Expired articulations are archived to maintain a clear and auditable record of the initial decision. New articulation approvals will replace previous ones once re-evaluation is complete.
Example:
A course articulated in Spring 2022 will remain valid until Spring 2025. If a student defers admission or reapplies for a later term (e.g., Fall 2025), the original articulation approval will no longer apply, and the course must be re-evaluated.