Editing a term and managing admin users in the Schedule of Classes website
The Class Scheduling team oversees a few admin functions on the Schedule of Classes website. To access these functions, you must must be given site admin access (can be granted by another site admin).
Once you are a site admin, to access the functions below, first login on the Schedule of Classes site using your TU credentials.
Term Edit
This function should be limited to Registrar Staff and IT. Term Edit will need to be updated twice per scheduling cycle.
Create New Term/Activate Term Preview
Occurs when: during the call for classes.
Hover over Admin button, click Term Edit.
Type term code into text box, click Add Term.
New term will be added to the bottom of the term list.
Click the Parts of Term button next to your newly created term.
Check the Enabled box next to every Part of Term on the list (you will need to scroll up the page to see this list).
Publish Schedule
Occurs when: the upcoming term’s schedule is ready to go live to the public.
Hover over Admin button, click Term Edit
Check the Enabled box next to the target term. In addition, if you want the newly published term to be the default term on the Schedule of Classes website, click the Default Term radio button next to that term.
Admin Users
This is most commonly used to grant department schedulers and other department faculty/staff access to “term preview.” This allows users to view course listings for an upcoming term before that term has been published and made live to the public.
Hover over Admin button
Click Admin Users
Click New User
Type in user’s information in pop up box. For Login Name, use the person’s TU email ID (without the @tulane.edu portion). Fill out first name and last name also.
Select appropriate permissions. For department faculty/staff, only select “term preview.” If you are granting website admin access (for another Registrar staff member, for example), you can select “site admin” and “term admin” also.
Click Save.
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