Understanding consortium registration (interns)

Tulane, Loyola, Dillard, UNO (ROTC courses only) and Xavier Universities have a consortium agreement that allows eligible full-time undergraduate students to take up to two (2) courses in a Fall or Spring semester at any one of the schools within the consortium, with the approval of the student’s Dean and Advisor.

• Cross enrollment is only allowed in the fall and spring terms. 

• An instructions packet for Consortium students (non-Tulane) is located in the black file cabinet on the left of the front desk.

Rules

1. Students must be registered for at least nine credits of coursework at Tulane. 

2. Students are permitted to enroll in a maximum of two courses at the partner institution, or up to 6 credit hours. 

3. Core curriculum requirements or school-specific core requirements may not be approved for transfer credit. 

4. Additional restrictions may apply; interested students should contact their Academic Advisor. 

5. Students are financially responsible for course fees associated with courses taken at the host school, (example: lab, studio, or theater fees). 

6. All course fees must be paid in full before the end of the term directly to the host institution to allow transcripts to be sent to Tulane and grades to be posted to the Tulane academic record. 

Tulane Students

1. You must have the course evaluated by the appropriate department if you would like the course to apply toward a major or minor. The chair or department advisor will sign the form and indicate approval or not.  

2. Make an appointment with your academic advisor and bring a completed Tulane Student Consortium Approval Form. Your academic advisor will review each course. 

3. Submit the completed form to your advisor and register for the courses at the partner institution. These forms may be accepted electronically, in the event you cannot physically visit the campus. 

4. Once you have completed your registration at the partner instruction, submit a copy of your completed Tulane Consortium Approval Form to the Office of the University Registrar (registrar@tulane.edu) so that the course will appear on your Tulane transcript. This can take up to 48 hours to complete. 

All Visiting Student FAQs

Course Offerings, Waitlists, Restrictions  

• Where can I see what courses are available? 

  • Course offerings are located on the Schedule of Classes: https://classschedule.tulane.edu.  

• What if the course I want has a pre-requisite? 

  • Verify with your advisor at your home university that you meet the requirements. 

• What if a course I want to take requires departmental or instructor approval? 

  • In order to gain this approval, you will need to reach out to the department or the instructor. 

  • You can find contact information for instructors by searching their name on the main Tulane University website (search instructor name found on class schedule). 

  • When you receive approval, you can forward that email to registrar@tulane.edu with the subject line “[Your Name] Consortium Departmental/Instructor Approval.” 

• What if the course I want is full? 

  • If the course has a waitlist, we can add you to it. Once added, you will have 48 hours to register once a spot opens. You must contact the Registrar’s office within that 48 hours for a staff member to register you. You are unable to register yourself. 

• What if I want to take a language course? 

  • If it is a beginner level, you proceed the same way as for other courses. 

  • If it is a more advanced level, you will need to take a placement test. Please follow these instructions to access the test: 

  • Identify the course you’d like to take and get the course approved by your home institution to confirm you are able to enroll in the course. 

  • Complete and submit the Tulane consortium form to registrar@tulane.edu and ask for access to the placement test. 

  • A member of the Registrar’s Office will add your information into the system, and you should get a Tulane ID and password 24 hours after the registration has been completed. 

  • Once you have your ID and password, you can access and complete the language placement form here: https://lp.tulane.edu. 

  • When you have received an email notifying you of your placement, you can email registrar@tulane.edu to register for the class. Please use the subject line of the email, “[Your Name] Consortium Language Placement.”. 

Student/ Class Information

• How to access your email address: 

  • You should receive an email from IT within the next 24 hours. 

  • If you have not, please reach out to the IT department. Contact information for them is located here: https://it.tulane.edu/ . 

• How to get a Splash Card: 

  • Once you are registered, you can visit Card Services to obtain a Splash Card. You can find contact information for them at: https://splashcard.tulane.edu/ . 

• How to access Canvas: 

  • Use your Tulane account to log into your Gibson account. 

  • Once you are on Gibson, click on your Student Tab; under the “Services” section, click the Canvas hyperlink. 

  • The link is also here: https://tulane.instructure.com/ 

• How to find my Student ID Number: 

  • Use your Tulane account to log into your Gibson account. 

  • On Gibson, select “View My Unofficial Transcript” on the left column under “Records.” if you haven’t taken any courses yet, email registrar@tulane.edu.  

Loyola Students

1. Students must complete Loyola Consortium Registration Form and obtain the approval of their Advisor or Department Chair and the Associate Dean or Dean of their College. 

2. Students must first register for their course(s) in the Office of Student Records (Thomas Hall 204) or email sturec@loyno.edu. Students must then complete their registration in the Registrar’s Office or send a copy of completed Loyola Consortium Registration Form and Consortium Student Information Packet to registrar@tulane.edu. If the course is not available, please return to the Office of Student Records and drop the course from your Loyola schedule. 

3. If during the semester you withdraw from the class, it is your responsibility to withdraw from the class at Tulane University as well as from Loyola. 

4. An official transcript will be sent to your home institution at the end of the semester.

Dillard Students

1. Students must complete their school’s consortium registration form and obtain the approval of their advisor or department chair and the Associate Dean or Dean of their College. 

2. Students must first register for their course(s) in the Office of Records and Registration. Students must then complete their registration in the Registrar’s Office or send a copy of their completed school consortium registration form and Consortium Student Information Packet to registrar@tulane.edu. If the course is not available, please return to the Office of Records and Registration to drop the course from your Dillard schedule. 

3. If during the semester you withdraw from the class, it is your responsibility to withdraw from the class at Tulane University as well as from Dillard. 

4. An official transcript will be sent to your home institution at the end of the semester. 

Xavier Students

1. Students must complete their school’s consortium registration form and obtain the approval of their Advisor or Department Chair and the Associate Dean or Dean of their College. 

2. Students must first register for their course(s) in the Registrar’s Office at Xavier University. Students must then complete their registration in the Registrar’s Office or send a copy of their completed school consortium registration form and Consortium Student Information Packet to registrar@tulane.edu. If the course is not available, please return to the Registrar’s Office at Xavier and drop the course from your Xavier schedule. 

3. If during the semester you withdraw from the class, it is your responsibility to withdraw from the class at the Tulane University as well as from Xavier. 

4. An official transcript will be sent to your home institution at the end of the semester. 

UNO Students

UNO Students are only able to take ROTC related courses at Tulane University. 

1. Students must complete their school’s consortium registration form and obtain the approval of their Advisor or Department Chair and the Associate Dean or Dean of their College. 

2. Students must then complete their registration in the Registrar’s Office or send a copy of the completed UNO Consortium Registration Form and completed school consortium registration form and Consortium Student Information Packet to registrar@tulane.edu. Students must then provide confirmation of enrollment at the Registrar’s Office at UNO. 

3. If during the semester you withdraw from the class, it is your responsibility to withdraw from the class at Tulane University as well as from UNO. 

4. An official transcript will be sent to your home institution at the end of the semester.