https://tulane.app.box.com/file/896993979033
https://tulane.app.box.com/file/897057506190
https://tulane.app.box.com/file/897059285394
Identify the “bad” ID and the “good” ID.
Once the decision is made regarding which record to mark as duplicate, the following needs to happen depending on what Banner forms there is information to be transferred and then removed from the “Bad” record:
The admissions office will move the information regarding admission to the “Good” record.
The Registrar’s office will move information regarding program of study and courses to the “Good” record.
The Financial Aid office will move information regarding financial aid to the “Good” record.
The Accounts Receivable Office will move information regarding accounts receivable to the “Good” record.
Duplicate ID Marking Procedures Best Practices
Identify all duplicates before processing. There may be more than one.
Duplicate Marking should be performed completely, one person at a time. Do not leave a person’s records partially processed, particularly overnight.
The “deactivation” of Bad IDs should be completed before the “activation” of the Good ID. This ensures that critical values do not become ambiguous during the correction process.
UG Admission should create all data on the new record except the commitment deposit/waive decision code.
After Bad duplicates are completely processed, they will eventually be deleted, except for records containing Student account Receivable data.
Records containing Student Accounts Receivable data cannot be deleted even if all transactions are reversed. An audit trail to Finance must be maintained.
Print all the forms you are deleting first so you can be sure they are updated correctly on the good ID
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