Purchasing office needs using SciQuest

This article demonstrates using SciQuest to purchase office needs.

1. Access the SciQuest eProcurement link via Gibson.

2. Change the view to the Shopping Dashboard.

   1. Click the shopping cart icon in the left navigation. Click Shopping Home.

3. In the Showcase pane, click to select your chosen retailer. Click Punch Out. You will be taken to the retailer’s website.

4. Shop and add items to your cart.

   1. Do your best to group items into orders based on type such as computer accessories since their expense code is specific 

   2. All generic office supplies can go under office supplies 

5. When finished, submit your order within the retailer’s website. You will be redirected to SciQuest to fully complete the order.

6. Enter accounting codes.

   1. Accounting code - auto generates

   2. Account/Project - usually Office of the Registrar; you may need to search or use the list of codes.

   3. Natural Account: list of codes

7. Click Place order.

Approval

Purchase requests are routed to Colette and/or Becky and then to Materials Management. You will be notified via email when approved.

You will receive an order confirmation when the purchase has been approved and shipping notification when shipped from the retailer. (If an order is cancelled by the retailer, you will usually get notified, but not always.)

Tips

• We use a spreadsheet file in Teams to allow employees to add items for purchase.

  • Links should come from the “normal” Staples and Amazon sites to prevent unstable links.

• Delivery times listed on the retailer’s site are not always accurate. A more reliable estimate comes from the shipping confirmation. Always have a backup!

• Browser popups are normal, so be sure to either turn off the popup blocker or allow popups when prompted.