Timekeeping in Kronos

Exceptions

An employee can submit an exception by choosing to Modify Cost Center. Some reasons an employee might submit an exception include:

• Taking a long lunch or skipping lunch

• Coming in early or late or leaving early/staying late

***Skipping lunch is problematic from wellness and HR compliance standpoints.

Reporting

Reports are available in My Reports. Jade built these and has found that they can be difficult to work with.

There is a Box account named “Accruals” that needs to be updated monthly to show time used.

Approving Timesheets

Before approving timesheets, the timekeeper can review leave balances, which can be viewed by employee or report.

***We need to build in a timeline of checking vacation balances so that everyone has the opportunity to take the vacation time they’ve earned.

Each timesheet has to be approved/denied individually. (page 56)

• Terminated employees must also be denied every pay period.

In addition to providing payroll calendars, Payroll will also send reminder emails about timesheet submission.

Missed Punches

• Missed punches require documentation, and a time correction form must be submitted.

University closures

• If the office is closing early bi-weekly employees must still punch in and out. If they fail to do this a time correction form is needed.

• If the university is closing early Payroll will correct time punches and they usually send a notification email that it they have been corrected.