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If the institution isn’t already in Banner, you will need to create and set up a new institution in STVSBGI/SOASBGI.

Warning

When the new institution is created, send the request to create the institution as a transfer articulation institution in SOAGBTA to Sarah Casbergue (Transfer Articulation - Admissions). Transfer articulation will not work without this step! The following guidance shows how it’s done, but Sarah is the one who does it.

Transfer articulation institutions are set up in

Select the calendar type and accreditation - SOABGTA

  1. Select the institution. Enter

000000 (beginning of time

  1. 202110 (This date represents when we started using articulation in Banner). Next block

. (minus) Need confirmation on this!

  • Select the highest degree offered.

    • Select AG (credit generally accepted) in the Acceptance Practice field

    1. .

    2. Select the Calendar Type

    .Select a value in Acceptancy Authority field

    1. .

    2. Select a value in the Level field. Enter all levels of work the Transfer Institution offers, i.e., UG, U2, U3, GR, G2,

    G2

    1. G3, etc.

    2. Next block to Institution Accreditation. Enter applicable accreditation. Save.

    View file
    nameCalculating conversion factor for foreign-to-us credit.pdf

    Define transfer grades

    in

    - SHATGRD

    Enter the institution code. Enter the default institution as 999999. Next block. Save.

    Unusual grading scales

    Most schools will follow the 999999 template. However, we’ve seen unusual grading scales:

    Expand
    titleUniversity of Wisconsin - 001846

    A, AB, B, BC, etc: use University of WI - 001846 as the default institution code

    Expand
    titleUniv of Washington 004854

    1.9 and above is valid for Univ of Washington 004854

    Sarah’s note: for the 0.0-4.0 grading scale example for SHATGRD, it is Univ of Washington 004854.

    • If you take a look at it and filter for UG level, you'll see that I input every single decimal from 0.0 to 4.0, counting anything 1.9 and above as legitimate for credit (per the U Wash transcript, 1.9-2.1 = C which is why the 1.9 was included rather than stopping at the more standard 2.0). I think a few UW campuses uses the same numeric scale, so it's good to have this code on hand to use in SHATGRD rather than the 999999

    If you encounter an unusual grading scale, consult with the Registrar.

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