Page Comparison

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SHAGADR

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title	Accessing SHAGADR

SHAGADR is the screen where the rules for the Graduation Application appearance live.

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title	Accessing SHAGADR

The terms which are active for the GradApp online are controlled by SHAGADR dates. The start date is the date which a term appears, and the end date is the last day a term will be available online.
- The general rule is as follows: the current term and the next term are available for applying online to graduate. If it is Spring, the Spring and Summer Terms are available.
- The GradApp opens for the next term and closes for the current term at the beginning of exams, or two weeks prior to graduation in Summer. If it is time for Spring exams, the Spring term is now closed; the Summer and Fall apps are now available.
These dates must be maintained by the Registrar staff and added for at least the next year each Spring.

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SHAMDEG

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title	SHAMDEG Screens

SHAMDEG allows a manual mass awarding for students with degree records in the same term. While we use an Appworx job to award the majority of the degrees before the conferral date, there can be large numbers of awardings that need to be done manually after the date, during addenda. The Associate Registrar for Student Services may elect to use SHAMDEG to award multiple degrees at once.

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title	SHAMDEG Screens

When we save at the end of selecting all of the students we’d like to award, the degree status on SHADEGR will update from SO to AW.
Occasionally, if we fail to enter the correct data searching for the applications or preparing the changes we’d like to make, it will not save, and you may have to enter all of the awardings manually. Be sure to take your time during the use of this screen.

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SPAIDEN

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title	DP_Phone

SPAIDEN holds the phone numbers for the Diploma Order - DP_Phone, which is only obtained through the GradApp online entry. If you’d like to save a DP_Phone when entering an app manually, you will do so in SPAIDEN.

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title	DP_Phone

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Adding a diploma order phone number (SPAIDEN)

SPAPERS - Supplemental Data

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title	SPAPERS Table

SPAPERS holds the phonetic pronunciation information for the student’s diploma name, should they enter it on the GradApp. It can be manually added in SPAPERS as well, which is accessed in SPAIDEN under biographical, and more information.

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title	SPAPERS Table

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COGNOS REPORTS

COGNOS is the Reporting System used for accessing Banner data in bulk. Reports regularly used for graduation include (but may not be limited to):

CR-DEGR-008: Degree Checkout - This report details in full the information about a student and their program, the diploma name and the diploma address and phone, the application date, the status, the permanent address and phone, the advisor, the cohort, etc. It is the most complete set of data regarding a student who has applied to graduate and is used to proof the information about the upcoming degree to ensure accuracy before conferral and diploma printing.
CR-DEGR-011: Degrees Awarded for Diploma Printing - This report generates a diploma order in the formatting required by Paradigm. While some editing and preparation must still be done after the report is generated, for the most part, the order is ready to be submitted to Paradigm with this information.
CR-DEGR-010: Grad App Error Checking - This report supplies information about the graduate applicants who may be missing credit hours, grades, or dissertation information. It is a tool used to prepare for conferral by catching records that need updating or repair before conferral date.
CR-REGR-037: Grad App with DA Hold Info - This report details the current term’s graduate applicants and the existence of their DA hold. It shows all applicants, and whether or not they have a DA hold, the hold which prevents graduates from registering in a future term.
CR-DEGR-015: DA Hold with Grad App Info - This report details the currently active DA holds and whether or not an application is on file, and for which term. It is the opposite view of the REGR-037.
CR-DEGR-003: Commencement Attendance and Counts - This report details the current expected attendance and breakdown of counts for the upcoming Unified Ceremony (Spring Only).
CR-DEGR-014: OA Holds - This report details the currently active OA holds, which prevents students from accessing the online graduation application until their school or advisor allows for it to be accessed.
CR-REGR-054: Degree Post Check - This report details the active SHADEGR records and allows for the comparison of awarded, and sought/certified or sought/uncertified degree records. This is a useful tool during conferral to confirm degrees are accurate and to prepare for manually awarding them after conferral during addenda.