Running an audit
Whenever accessing a Degree Audit, it is best practice to process a new audit by clicking the “Process” button. By default, the audit includes in-progress (coursework registered in this term) and preregistered (coursework for a future term) coursework in audit calculations. These can be excluded by unchecking the appropriate box and processing a new audit.
Overview of the Degree Works audit worksheet
Student header || Degree Progress indicator || Degree block/requirements
Student header
This section lists all relevant information for a student’s degree. This includes ID, classification, major(s), and the primary advisor. If a student has multiple degrees, they will be able to toggle from one to another in the Degree Section of the header. Additionally, there are three icons above:
Save as PDF/Print – This will allow you to save the audit as a PDF on your computer or print the PDF.
Contact information for all advisors assigned to a student. While the header lists the primary advisor for a student (and pre-professional) it is likely a student has multiple advisors. This leter icon will list all advisors assigned to a student. If viewing the student’s audit as an advisor, the student’s email address will also be provided.
The three dots include additional information. For students, this includes class history. Advisors can submit and see the status of exceptions.
Degree progress indicator
This lists an estimation of how much of a degree a student has completed.
If a student has completed 98% of requirements, they are considered to have met all degree requirements pending successful completion of currently enrolled coursework.
If a student has 100%, they have completed all requirements and eligible for degree certification.
The GPA listed in this section draws directly from the transcript calculation.
Degree block
All degree audits require a degree to base requirements from. The degree block calculates all courses that apply to the degree, minimum credits for the degree, and may be comprised of several sets of requirements grouped in Blocks (i.e. the Newcomb Tulane Core Curriculum, Major, Minor, etc.).
Reading a block
Blocks are divided into two parts – the header and the body. The header will list the catalog term of the block and will include GPA and minimum credits.
Block header
If a block is “Undeclared” it will reflect requirements listed in the most recent catalog term.
Block body
Requirements
Blocks are composed of various requirements. Requirements may need more than one course to complete. A requirement number is included within pipe brackets to easily reference the requirement within a block.
Some courses listed in the advice may not be offered in the current semester (or a future semester). Courses with a checkbox listed next to them indicate that the course has a prerequisite.
Detailed course information
Clicking on the course in the audit will bring up detailed course information, including a description (if available), pre-requisites, and possible future sections.
Note that the Tulane Schedule of Classes has accurate, up-to-date information regarding sections and seat availability.
Additional Buckets for Coursework
Other Courses Applying to Degree
Any course that does not fit into a requirement in the audit but still counts toward the degree will appear in this section. Often 0 credit courses and labs will show in this section.
Not Counted
Courses that do not count towards the degree will appear in this section. For BSM students, CDMA courses will appear in this section. Students who exceed the maximum 9 credits of non-NTC coursework will find the excess coursework in this section as well. Consult with an academic advisor with questions regarding why a course may not be counting towards a degree.
Insufficient
Courses that are deemed insufficient will appear in this bucket. These include withdrawn, failed, repeated, audited, and other courses that may not count as earned credit hours.
As an advisor, you can access students' degree audits several ways.
Accessing Degree Works via the Degree Works link in Gibson
You can log into Degree Works from the left-hand menu on the Gibson Advisor tab.
This will open a new browser tab and you will be prompted to log in using your Tulane SSO credentials. Once logged in, you will be able to select your advisees from the student drop down list on the right, or you can search for a student by their TUID. Advanced Search will be discussed below.
Accessing Degree Works via advising list on Gibson
Students you are assigned to as an advisor will auto-populate on your Gibson Advisor tab as well. Selecting “View” under “Degree Audit” for your advisee will open that student’s degree audit in a new tab in your browser.
Searching for a specific student via the Gibson Advisor tab
You can search for students by either their TUID or first and last names via the Gibson Advisor tab. Once the results are returned, click “View” under “Degree Audit” and that student’s degree audit will open in a new tab in your browser.
Searching for a specific student within Degree Works
When working within Degree Works, you can quickly go to a student’s audit by entering their TUID directly and pressing “Enter” or “Return” on your keyboard.
Searching for students using Advanced search
When working within Degree Works, you can search for a student or population of students that fit various criteria using the Advance Search. From the Worksheets page, click “Advanced search.” This will open the following “Find Students” menu:
The “@” symbol can be used as a wildcard in the First/middle and Last name field:
It is strongly recommended that you use as much information as possible when searching for students in this way. If the search discovers more than 750 students, Degree Works will only return the first 750 students it encounters, and you will receive a warning message:
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