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https://tulaneregistrar.atlassian.net/wiki/pages/resumedraft.action?draftId=19496981
SHADIPL
SHADIPL is the screen where the student’s Diploma Name and Address are stored. This feeds information into SHADGMQ and into the Cognos Report used to create the Diploma Orders en masse after conferral.
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The final information used for creating the diploma name and address will come from this screen. It is helpful to update both SHAGAPP and SHADIPL, but SHADIPL must be updated in order for the diploma order to be correct once generated from Cognos.
Click + Update Address to be brought to the address portion of the screen.
SHADEGR
SHADEGR is the screen where the degree information is stored. While this screen can be manipulated in full by Registrar staff, there are many portions of the screen which can be accessed by the schools/advisors, in order to include certification and honors information. Staff outside of the Registrar access this by using SZADEGR, a more limited view of the degree information.
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The outcome status indicates whether or not the degree record has been awarded:
AW - awarded; can be verified to inquiring parties and will appear on the transcript.
SO - sought, but not yet awarded; cannot be verified and does not appear on the transcript.
The information in the fields on most of these screens are fed directly from the SHAGAPP or other areas of Banner. Manual updates on this screen are highly unusual - it is recommended that any changes necessary be made by deleting the entire graduation sequence, creating a new SHAGAPP, and creating a new degree record, for consistency in the record.
The information on the Honors and Dual Degree status screens should be updated here or in SZADEGR.
The information on the coursework screens is fed from other areas of Banner.
SHADGMQ
SHADGMQ is the degree summary screen. This screen is populated by information from SHADIPL and SHADEGR, giving a summarized view of the degree(s) a student has earned.
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No changes can be made directly to this screen - it is a summary screen.
This screen can be directly called up by entering SHADGMQ into a search field on Banner; or it can be accessed by clicking the ellipses … on SHADIPL and SHADEGR.
It is recommended that you select the graduation sequence each time by using the ellipses and accessing SHADGMQ to ensure that you are looking at the right degree record.
DELETING GRADUATION SEQUENCEDELETING GRADUATION SEQUENCE
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SHAGADR
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SHAGADR is the screen where the rules for the Graduation Application appearance live. |
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title | Accessing SHAGADR
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SHAMDEG
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SHAMDEG allows a manual mass awarding for students with degree records in the same term. While we use an Appworx job to award the majority of the degrees before the conferral date, there can be large numbers of awardings that need to be done manually after the date, during addenda. The Associate Registrar for Student Services may elect to use SHAMDEG to award multiple degrees at once. |
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title | SHAMDEG Screens
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SPAIDEN
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SPAIDEN holds the phone numbers for the Diploma Order - DP_Phone, which is only obtained through the GradApp online entry. If you’d like to save a DP_Phone when entering an app manually, you will do so in SPAIDEN. |
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Adding a diploma order phone number (SPAIDEN)
SPAPERS - Supplemental Data
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SPAPERS holds the phonetic pronunciation information for the student’s diploma name, should they enter it on the GradApp. It can be manually added in SPAPERS as well, which is accessed in SPAIDEN under biographical, and more information. | ||
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COGNOS REPORTS
COGNOS is the Reporting System used for accessing Banner data in bulk. Reports regularly used for graduation include (but may not be limited to):
CR-DEGR-008: Degree Checkout - This report details in full the information about a student and their program, the diploma name and the diploma address and phone, the application date, the status, the permanent address and phone, the advisor, the cohort, etc. It is the most complete set of data regarding a student who has applied to graduate and is used to proof the information about the upcoming degree to ensure accuracy before conferral and diploma printing.
CR-DEGR-011: Degrees Awarded for Diploma Printing - This report generates a diploma order in the formatting required by Paradigm. While some editing and preparation must still be done after the report is generated, for the most part, the order is ready to be submitted to Paradigm with this information.
CR-DEGR-010: Grad App Error Checking - This report supplies information about the graduate applicants who may be missing credit hours, grades, or dissertation information. It is a tool used to prepare for conferral by catching records that need updating or repair before conferral date.
CR-REGR-037: Grad App with DA Hold Info - This report details the current term’s graduate applicants and the existence of their DA hold. It shows all applicants, and whether or not they have a DA hold, the hold which prevents graduates from registering in a future term.
CR-DEGR-015: DA Hold with Grad App Info - This report details the currently active DA holds and whether or not an application is on file, and for which term. It is the opposite view of the REGR-037.
CR-DEGR-003: Commencement Attendance and Counts - This report details the current expected attendance and breakdown of counts for the upcoming Unified Ceremony (Spring Only).
CR-DEGR-014: OA Holds - This report details the currently active OA holds, which prevents students from accessing the online graduation application until their school or advisor allows for it to be accessed.
CR-REGR-054: Degree Post Check - This report details the active SHADEGR records and allows for the comparison of awarded, and sought/certified or sought/uncertified degree records. This is a useful tool during conferral to confirm degrees are accurate and to prepare for manually awarding them after conferral during addenda.
APPWORX JOBS
This is also called the “Scott Report.” We use this report to error check sought, awarded and certified records in Banner.