Versions Compared
Key
- This line was added.
- This line was removed.
- Formatting was changed.
Any changes to Citizenship or Visa type should come to us from OISS. If a student contacts us directly, either refer them to OISS or contact OISS to confirm the student’s request and documentation is valid.
Citizenship
Citizenship status is maintained in SPAIDEN in the Biographical tab.
title | Citizenship codes |
---|
D
Dual Citizenship-US Plus Other
N
Non-citizen
R
Permanent Resident
Y
US Citizen
If a student needs to change their citizenship to U.S. citizen, they should provide citizenship documentation such as a passport or social security card.
Change the value in the Citizenship field to Y. Delete the Visa record in GOAINTL and delete the value in Nationality tab > Nation of Citizenship field.
If a student needs to change their citizenship to permanent resident, they should provide their permanent resident card as documentation.
Change the value in the Citizenship field to R. Change the Visa type in GOAINTL to PR.
Visa Type
Visa type is maintained in GOAINTL in the Visa tab.
If a student is changing to a Visa type other than J-1, F-1, or PR:
OISS will provide confirmation that the change needs to occur and related documentation.
Delete the current Visa record by clicking the Delete button and Save.
Click Insert and add the new Visa type and Save.
Upload communication from OISS and documentation to BDM.
If a student is changing to Visa type J-1 or F-1:
OISS will provide confirmation that the change needs to occur and related documentation.
Delete the current Visa record by clicking the Delete button and Save. (Banner won’t let you add a new visa type without removing the existing record.)
Refer to Entering J-1 student data in Banner, Entering F-1 student data in Banner to enter the J-1 or F-1 data in GOAINTL/SPAIDEN; OISS handles the GOASEVS entry.
If a student has become a permanent resident:
They should provide their permanent resident card as documentation. OISS will provide confirmation that the change needs to occur and related documentation.
Delete the Visa record in GOAINTL by clicking the Delete button and Save. (Banner won’t let you add a new visa type without removing the existing record.)
Then, add the PR Visa type and Save.
Also change the citizenship to R in SPAIDEN > Biographical tab > Citizenship
Upload communication from OISS and documentation to BDM.
If a student has become a U.S. citizen:
They should provide citizenship documentation such as a passport or social security card. OISS will provide confirmation that the change needs to occur and related documentation.
Delete the Visa record in GOAINTL
Delete the value in Nationality tab > Nation of Citizenship field.
In SPAIDEN > Biographical tab > Citizenship field change the value to Y.
Upload communication from OISS and documentation to BDM.
When updating data, always make sure the nation and birth of citizenship and program dates exist. Under the Nationality tab, check that Nation of Birth and Nation of Citizen fields are filled. If the student has not yet been admitted to a future or current term, it is okay if these fields are empty. If the student is admitted, contact the admitting office to enter.
Nationality (Nation of Birth, Nation of Citizenship)
Nation of birth and nation of citizenship ('Nation of Citizen') are maintained in GOAINTL in the Nationality tab.
Nation of Birth and Nation of Citizen should already be in Banner for students on F1 and J1 VISAs. Contact the admitting office to enter if missing.
If a student has become a U.S. citizen, remove the value from the Nation of Citizen field. Also delete the Visa record from the Visa tab and then change the SPAIDEN Citizenship to Y.
Program Duration (Program Begin and End Dates) - OISS does this
Program Begin and End Dates are maintained in GOASEVS in the common Data tab.
The begin date should be the first day of orientation and the end date should be the anticipated graduation dateOverview
OISS manages data on GOASEVS, while the Registrar manages data in GOAINTL and SPAIDEN. The VISA type indicated on GOAINTL should match the VISA type indicated on GOASEVS.
Because the data warehouse uses data from GOAINTL rather than GOASEVS, for reporting purposes, VISA type must be maintained on both pages.
Panel | ||||||||
---|---|---|---|---|---|---|---|---|
| ||||||||
Be sure to upload all documentation and communication regarding a VISA and/or citizenship change to BDM with the ‘proof of citizenship’ document type. |
Determine if a change should be made
To summarize, a change is needed when OISS notifies us or when the GOASEVS VISA reflects the VISA/citizenship requested.
If the student makes the request to OISS, which is the most likely starting point, OISS will let us know if a change should be made.
If the student makes the request of the Registrar, use the following flowchart to determine if a change should be made.
Make changes in GOAINTL and/or SPAIDEN
Types of changes include non-citizen VISA to US Citizen, Permanent Resident to US Citizen, Non-citizen VISA to Permanent Resident, and Non-citizen VISA to a different Non-citizen VISA.
Non-citizen VISAs are those including F-1, J-1, L-2, etc.
Process overview
Image AddedNon-citizen VISA to US Citizen -or- Permanent Resident to US Citizen
GOASEVS
Review the GOASEVS to identify the date on the timestamp.
GOAINTL
Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no Start Date and/or End Date or today’s date falls within the Start Date and End Date.
For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.
In the Nationality tab > Nation of Citizen field, remove the value so that the field is empty. Save.
SPAIDEN
In the Biographical tab > Citizenship field, change the value to Y US Citizen. Save.
Upload all documentation/communication to BDM with the ‘proof of citizenship’ document type.
Non-citizen VISA to Permanent Resident
GOASEVS
Review the GOASEVS to identify the date on the timestamp.
GOAINTL
Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no From/To date or today’s date falls within the From/To date.
For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.
Insert a new record, and enter PR as the Visa Type and in the Start Date field, enter the date from the timestamp in GOASEVS. Save.
SPAIDEN
In the Biographical tab > Citizenship field, change the value to R Permanent Resident. Save.
Upload all documentation/communication to BDM with the ‘proof of citizenship’ document type.
Non-citizen VISA to a different Non-citizen VISA
GOASEVS
Review the GOASEVS to identify the date on the timestamp.
GOAINTL
Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no From/To date or today’s date falls within the From/To date.
For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.
Insert a new record. Click the lookup/search button (3 dots) to open the STVVTYP validation table which displays all VISA type codes. Enter the appropriate code as the Visa Type and in the Start Date field, enter the date from the timestamp in GOASEVS. Save.
Upload all documentation/communication to BDMwith the ‘proof of citizenship’ document type.
Sample Cases
Expand | ||
---|---|---|
| ||
|
Expand | ||
---|---|---|
| ||
In GOAINTL Visa tab, end the J1 visa type with the visa end date (from OISS). Insert and choose the new F1 visa type. Contact the admitting office to correct the VISA.
|
Expand | ||
---|---|---|
| ||
Contact the admitting office to correct the VISA.
|
Expand | ||
---|---|---|
| ||
Permanent Resident GOASEVS Review the GOASEVS to identify the date on the timestamp. GOAINTL
| In the GOAINTL Visa Tab, delete the Visa. In the Nationality Tab, remove nation of citizenship. Save. In SPAIDEN, Biographical Tab, update citizenship status. SAVE
SPAIDEN In the Biographical tab > Citizenship field, change the value to R Permanent Resident. Save. US Citizen GOASEVS Review the GOASEVS to identify the date on the timestamp. GOAINTL
|
On this page
Table of Contents |
---|
Related content
Filter by label (Content by label) | ||||||
---|---|---|---|---|---|---|
|