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Citizenship

Citizenship status is maintained in SPAIDEN in the Biographical tab.

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titleCitizenship codes

D

Dual Citizenship-US Plus Other

N

Non-citizen

R

Permanent Resident

Y

US Citizen

  • If a student needs to change their citizenship to U.S. citizen, they should provide citizenship documentation such as a passport or social security card.

    • Change the value in the Citizenship field to Y. Delete the Visa record in GOAINTL and delete the value in Nationality tab > Nation of Citizenship field.

  • If a student needs to change their citizenship to permanent resident, they should provide their permanent resident card as documentation.

    • Change the value in the Citizenship field to R. Change the Visa type in GOAINTL to PR.

Visa Type

Visa type is maintained in GOAINTL in the Visa tab.

  • If a student is changing to a Visa type other than J-1, F-1, or PR, delete the current Visa record by clicking the Delete button and Save. Then, add the new Visa type and Save.

  • If a student is changing to Visa type J-1 or F-1, delete the current Visa record by clicking the Delete button and Save. Refer to Entering J-1 student data in Banner, Entering F-1 student data in Banner to enter the J-1 or F-1 data.

  • If a student has become a permanent resident, they should provide their permanent resident card as documentation. Delete the current record by clicking the Delete button and Save. Then, add the PR Visa type and Save. Also change the citizenship to R in SPAIDEN > Biographical > Citizenship

  • If a student has become a U.S. citizen, they should provide citizenship documentation such as a passport or social security card. Delete the Visa record in GOAINTL and delete the value in Nationality tab > Nation of Citizenship field. In SPAIDEN > Biographical > Citzenship field change the value in the Citizenship field to Y.

To view all Visa types, click the button next to the Visa Type field.

To add a first visa select the visa type and save.

To change a visa type, delete the previous visa and add the new visa type. (Banner won’t let you add a new visa type without removing the existing record.)

(warning) When updating data, always make sure the nation and birth of citizenship and program dates exist. Under the Nationality tab, check that Nation of Birth and Nation of Citizen fields are filled. If the student has not yet been admitted to a future or current term, it is okay if these fields are empty.

Nationality (Nation of Birth, Nation of Citizenship)

Nation of Birth and Nation of Citizenship are maintained in GOAINTL in the Nationality tab.

Nation of Birth and Nation of Citizen should already be in Banner for students on F1 and J1 VISAs. Contact the admitting office to enter if missing.

If a student has become a U.S. citizen, remove the value from the Nation of Citizen field. Also delete the Visa record from the Visa tab and then change the SPAIDEN Nation of Citizenship to Y.

Program Duration (Program Begin and End Dates) - OISS does this

Program Begin and End Dates are maintained in GOASEVS in the common Data tab.

The begin date should be the first day of orientation and the end date should be the anticipated graduation date

Overview

OISS manages data on GOASEVS, while the Registrar manages data in GOAINTL and SPAIDEN. The VISA type indicated on GOAINTL should match the VISA type indicated on GOASEVS.

Because the data warehouse uses data from GOAINTL rather than GOASEVS, for reporting purposes, VISA type must be maintained on both pages.

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Be sure to upload all documentation and communication regarding a VISA and/or citizenship change to BDM with the ‘proof of citizenship’ document type.

Determine if a change should be made

To summarize, a change is needed when OISS notifies us or when the GOASEVS VISA reflects the VISA/citizenship requested.

  • If the student makes the request to OISS, which is the most likely starting point, OISS will let us know if a change should be made.

  • If the student makes the request of the Registrar, use the following flowchart to determine if a change should be made.

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Make changes in GOAINTL and/or SPAIDEN

Types of changes include non-citizen VISA to US Citizen, Permanent Resident to US Citizen, Non-citizen VISA to Permanent Resident, and Non-citizen VISA to a different Non-citizen VISA.

Non-citizen VISAs are those including F-1, J-1, L-2, etc.

Process overview

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Non-citizen VISA to US Citizen -or- Permanent Resident to US Citizen

GOASEVS

Review the GOASEVS to identify the date on the timestamp.

GOAINTL

  1. Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no Start Date and/or End Date or today’s date falls within the Start Date and End Date.

  2. For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.

  3. In the Nationality tab > Nation of Citizen field, remove the value so that the field is empty. Save.

SPAIDEN

In the Biographical tab > Citizenship field, change the value to Y US Citizen. Save.

Upload all documentation/communication to BDM with the ‘proof of citizenship’ document type.

Non-citizen VISA to Permanent Resident

GOASEVS

Review the GOASEVS to identify the date on the timestamp.

GOAINTL

  1. Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no From/To date or today’s date falls within the From/To date.

  2. For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.

  3. Insert a new record, and enter PR as the Visa Type and in the Start Date field, enter the date from the timestamp in GOASEVS. Save.

SPAIDEN

In the Biographical tab > Citizenship field, change the value to R Permanent Resident. Save.

Upload all documentation/communication to BDM with the ‘proof of citizenship’ document type.

Non-citizen VISA to a different Non-citizen VISA

GOASEVS

Review the GOASEVS to identify the date on the timestamp.

GOAINTL

  1. Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no From/To date or today’s date falls within the From/To date.

  2. For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.

  3. Insert a new record. Click the lookup/search button (3 dots) to open the STVVTYP validation table which displays all VISA type codes. Enter the appropriate code as the Visa Type and in the Start Date field, enter the date from the timestamp in GOASEVS. Save.

  4. Upload all documentation/communication to BDMwith the ‘proof of citizenship’ document type.

Sample Cases

Expand
title1. Student is incorrectly coded in Banner with F1 visa type. OISS has the appropriate documentation to request an update to the correct visa type, which is H4.

  1. End the F1 visa type. Click Delete (question). Save.Add the correct visa typethe VISA in GOAINTL; for the End Date, use the date from the timestamp in GOASEVS.

  2. Add a new record in GOAINTL using the H4 VISA; for the Start Date, use the date from the timestamp in GOASEVS. Save.

Expand
title2. Student was a J1 student at Tulane and then applied for admission to a new program and already has an F1 visa but the Banner record still displays J1 status.

In GOAINTL Visa tab, end the J1 visa type with the visa end date (from OISS). Insert and choose the new F1 visa type. Contact the admitting office to correct the VISA.

  1. End the F1 the VISA in GOAINTL

  2. Add a new record in GOAINTL using the J1.

  3. Double check to make sure the nation of birth and citizenship and program dates are in

Banner

  1. GOAINTL. If they are missing, contact the admitting office to enter this data.

Expand
title3. Student attended Tulane with an F2 visa and is applying for admission to a program in which he will be eligible for an F1 visa.

Contact the admitting office to correct the VISA.

  1. The admitting officer should process the F1 visa through Banner following instructions for F1 visa processing. If the admission in the new program has occurred and the F1 visa has been processed via a paper form then Banner needs to be updated. GOAINTL Visa and Nationality Tab and GOASEVS, Common Data Tab.

In GOAINTL , Visa Tab, end the J1 visa type. Insert and choose the new F1 visa type.  In the Nationality Tab, make sure nation of birth and nation of citizenship are in Banner. In GOASEVS, Common Data Tab, make sure begin and end date of program are in Banner

  1. In GOAINTL > Visa tab, end the J1 Visa type. Insert and choose the new F1 Visa type. In the Nationality Tab, make sure the nation of birth and nation of citizen are entered. If missing, contact the admitting office to enter this data.

  2. In GOASEVS > Common Data tab, make sure the begin and end date of the program are entered. If missing, contact the admitting office to enter this data.

In the GOAINTL Visa Tab, end the F1 visa type with the visa end date (from OISS).  In the Nationality Tab, remove nation of citizenship. Save.

In SPAIDEN, Biographical Tab, update citizenship status. SAVE
Expand
title4. Student attended Tulane with an F1 visa and is now a permanent resident or US citizen

Permanent Resident

GOASEVS

Review the GOASEVS to identify the date on the timestamp.

GOAINTL

  1. Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no From/To date or today’s date falls within the From/To date.

  2. For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.

  3. Insert a new record, and enter PR as the Visa Type and in the Start Date field, enter the date from the timestamp in GOASEVS. Save.

SPAIDEN

In the Biographical tab > Citizenship field, change the value to R Permanent Resident. Save.

US Citizen

GOASEVS

Review the GOASEVS to identify the date on the timestamp.

GOAINTL

  1. Identify all active VISAs. You will likely see an IPEDS VISA record and the non-citizen VISA record. Active VISAs may have no Start Date and/or End Date or today’s date falls within the Start Date and End Date.

  2. For all active VISAs, in the GOAINTL > Visa tab > End Date field enter the date from the timestamp in GOASEVS. Save.

  3. In the Nationality tab > Nation of Citizen field, remove the value so that the field is empty. Save.

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