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https://tulaneregistrar.atlassian.net/wiki/pages/resumedraft.action?draftId=19496981

SHADIPL

SHADIPL is the screen where the student’s Diploma Name and Address are stored. This feeds information into SHADGMQ and into the Cognos Report used to create the Diploma Orders en masse after conferral.

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title	SHADIPL Screens

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The final information used for creating the diploma name and address will come from this screen. It is helpful to update both SHAGAPP and SHADIPL, but SHADIPL must be updated in order for the diploma order to be correct once generated from Cognos.
Click + Update Address to be brought to the address portion of the screen.

SHADEGR

SHADEGR is the screen where the degree information is stored. While this screen can be manipulated in full by Registrar staff, there are many portions of the screen which can be accessed by the schools/advisors, in order to include certification and honors information. Staff outside of the Registrar access this by using SZADEGR, a more limited view of the degree information.

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title	SHADEGR Screens

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The outcome status indicates whether or not the degree record has been awarded:
- AW - awarded; can be verified to inquiring parties and will appear on the transcript.
- SO - sought, but not yet awarded; cannot be verified and does not appear on the transcript.
The information in the fields on most of these screens are fed directly from the SHAGAPP or other areas of Banner. Manual updates on this screen are highly unusual - it is recommended that any changes necessary be made by deleting the entire graduation sequence, creating a new SHAGAPP, and creating a new degree record, for consistency in the record.
The information on the Honors and Dual Degree status screens should be updated here or in SZADEGR.
The information on the coursework screens is fed from other areas of Banner.

SHADGMQ

SHADGMQ is the degree summary screen. This screen is populated by information from SHADIPL and SHADEGR, giving a summarized view of the degree(s) a student has earned.

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title	SHADGMQ Screen

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No changes can be made directly to this screen - it is a summary screen.
This screen can be directly called up by entering SHADGMQ into a search field on Banner; or it can be accessed by clicking the ellipses … on SHADIPL and SHADEGR.
- It is recommended that you select the graduation sequence each time by using the ellipses and accessing SHADGMQ to ensure that you are looking at the right degree record.

DELETING GRADUATION SEQUENCEDELETING GRADUATION SEQUENCE

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Changes to the curricula must be done after removing any graduation screens active on that curricula.
- If a student has multiple programs, and is making a change to a program that does not have an active graduation application, no changes need to be made to an active SHAGAPP for other programs.
  - Example: a student is currently applying to graduate for a Bachelor of Science in Management; the School of Business is making a change to the Master of Accounting curricula they are also working on - nothing needs to be done to the SHAGAPP.
  - Example: a student is dropping a minor from the BA degree they are pursuing; they are also pursuing a BS. The SHAGAPP will need to be dropped from the BA degree, and then reinstated after changes are made; the BS SHAGAPP does not need to be touched.
- When a student is dropping/adding majors and minors, making catalog term changes, or other updates to programs they’ve already applied to graduate for, the graduation screens need to be removed.
  - we should require the student to reapply online, once the change has been made. The student needs to acknowledge via the GradApp the update they’ve made to their program; this also decreases the margin of error on diploma name and address, which is entered by the student this way, instead of a Registrar staff.
  - Delete the SHAGAPP and instruct the Advisor/Program Manager to make the changes necessary, and send the student back to the GradApp online after the changes have been made.
  - Changes made after the SHAGAPP has already been “rolled to outcome” and the SHADEGR/SHADIPL have been created must include a deletion of those screens as well; it is likely the online GradApp will also be closed at this time for the term in which they are graduating, so the application will need to be reentered manually by Registrar staff.
- Changes which need to be made due to staff error can be considered for reentry by staff instead of the student, if the advisor or registrar feels that the student should not be required/involved.
Remove the SHAGAPP by clicking “delete” in the upper right corner; reserve any diploma name or address information by taking a screen shot of that section of SHAGAPP, if you intend to restore the application manually rather than having the student reapply.
If there are already active SHADIPL/SHADEGR screens attached to the SHAGAPP, they will also need to be deleted in this order:
- SHADIPL > SHADEGR > SHAGAPP
  - If there are honors or dual degree information attached to the SHADEGR, those will need to be deleted before the entire SHADEGR can be deleted. Write this information down or take a screen shot, should you need to restore that information once you recreate the graduation sequence.
  - If the degree has already been awarded, but you are required to remove the degree records for some maintenance before restoring it, you must change the AW status of SHADEGR to SO.
After the Roll to Outcome / Exam Week begins, you will need to restore all of the graduation sequence manually. BE SURE to take screen shots! Some of this data may be stored in the GradApp, but any updates made since the original app was entered will not be stored, so you should still take screenshots.