Page Comparison

SHAGAPP is the Banner screen where a student’s graduation application is stored.

• A student completes a graduation application by visiting the link found in their Gibson Portal, bringing them to gradapp.tulane.edu where their SSO connects them to their active programs in Banner.

  • More information for students on how to apply to graduate can be found in the Graduation Application Instructions, which are stored on the Registrar website under “Student Resources.”

  • This information is fed from the GradApp to Banner; any updates made to the SHAGAPP within Banner will not reflect on the GradApp, should the student return to check it (an updated address, for example, will not appear on the student’s view, even though you have made the changes in Banner.)

• Updates can be made to the following fields:

  • Graduation Status: AG - Applied to Graduate; WP - Walking Participant; WF - Walking in Future.

  • Graduation Date/Year

  • Attend Ceremony - refers to the Unified Ceremony only.

  • Diploma Name

  • Diploma Address

  • Graduation Application Status: AC - Active Application; IA - Inactive Application (CANNOT be undone.)

• Updates cannot be made to the Graduation Term. The first term listed will always be read as the true term of an application, causing other Banner processes to malfunction. If a change must be made due to error in term selection on the GradApp, the SHAGAPP must be deleted and the student sent back to the application online to reenter.

• To generate data in the screens SHAGAPP, SHADIPL, and SHADGMQ, you will click “create/update degree record.”

  • This is also accomplished when the Appworx Job known as “roll to outcome” is run, creating the graduation sequence from SHAGAPP for all active apps in the current term. This job is run at the start of Exam Week.

  • Any updates to the diploma name or address should be followed by clicking the “create/update” button to ensure that the changes make it to the final order sheet.

• Information about manually entering an application from Banner can be found in the instructions:
  /wiki/spaces/REGISTRAR/pages/19496981

SHADIPL

SHADIPL is the screen where the student’s Diploma Name and Address are stored. This feeds information into SHADGMQ and into the Cognos Report used to create the Diploma Orders en masse after conferral.

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• The final information used for creating the diploma name and address will come from this screen. It is helpful to update both SHAGAPP and SHADIPL, but SHADIPL must be updated in order for the diploma order to be correct once generated from Cognos.

• Click + Update Address to be brought to the address portion of the screen.

SHADEGR

SHADEGR is the screen where the degree information is stored. While this screen can be manipulated in full by Registrar staff, there are many portions of the screen which can be accessed by the schools/advisors, in order to include certification and honors information. Staff outside of the Registrar access this by using SZADEGR, a more limited view of the degree information.

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• The outcome status indicates whether or not the degree record has been awarded:

  • AW - awarded; can be verified to inquiring parties and will appear on the transcript.

  • SO - sought, but not yet awarded; cannot be verified and does not appear on the transcript.

• The information in the fields on most of these screens are fed directly from the SHAGAPP or other areas of Banner. Manual updates on this screen are highly unusual - it is recommended that any changes necessary be made by deleting the entire graduation sequence, creating a new SHAGAPP, and creating a new degree record, for consistency in the record.

• The information on the Honors and Dual Degree status screens should be updated here or in SZADEGR.

• The information on the coursework screens is fed from other areas of Banner.

SHADGMQ

SHADGMQ is the degree summary screen. This screen is populated by information from SHADIPL and SHADEGR, giving a summarized view of the degree(s) a student has earned.

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• No changes can be made directly to this screen - it is a summary screen.

• This screen can be directly called up by entering SHADGMQ into a search field on Banner; or it can be accessed by clicking the ellipses … on SHADIPL and SHADEGR.

  • It is recommended that you select the graduation sequence each time by using the ellipses and accessing SHADGMQ to ensure that you are looking at the right degree record.