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“Documents which are notarized and forwarded to another country require verification or legalization of the notary's signature and official title prior to their acceptance by the foreign embassy or consulate of that country…fully [entitling] the notarized document to be recognized by the foreign country.”More information about the Secretary of State Apostille can be found on their website.
Workflow
The process for notarization and apostille will generally follow the workflow below:
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On the 10th of June, 2022, before me, the undersigned notary, came and appeared Stephanie Davis, Senior Associate Registrar at Tulane University, who by her signature has declared under oath that this duplicate diploma, bearing the seal of Tulane University, indicating that the degree of Bachelor of Science in Engineering was awarded to Stephen Casey by the faculty of Tulane University on December 31st, 2006, is identical to an original diploma. ___________________________ _______________________________________________ NOTARY Stephanie Davis, Sr. Assc. Registrar Tulane University |
9. Save the document as the new graduate name (NOT the former graduate who was on the last letter) and the degree title.
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The date
the name and title of the Registrar who will be signing
The name of the graduate
The type of document information, i.e. “transcript” may need to be changed to “this is an actual excerpt from the 2022 catalog under which the student NAME was admitted, and that all facts….”
The name and title of the Registrar under the signature line
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On the 9th of May, 2022, before me, the undersigned notary, came and appeared Jennifer Archibald, Associate Registrar at Tulane University, who by her signature has declared under oath that this is the actual transcript issued to Maria Ximena Venturini, whose name appears thereon, and that all facts which exist on the face of this document are true and accurate.
___________________________ ___________________________ NOTARY Jennifer Archibald, Associate Registrar Tulane University |
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The date
The name of the graduate
The documents list
The country for which the documents must be certified
the credit card information
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June 10th, 2022 Louisiana Secretary of State Commissions Divisions 8585 Archives Ave. Baton Rouge, LA 70809
Enclosed please find the following documents for apostille processing for Stephen Casey: Ø Pre-paid return envelope (FedEx) for certified documents. Ø An official transcript issued by Tulane University, certified by the Registrar, and notarized. Ø An official diploma issued by Tulane University, certified by the Registrar, and notarized.
The student requires this documentation for work in the country of Spain.
The student has authorized the following credit card to be used by the Secretary of State Office to charge in the amount of $20.00 for each of the apostille documents, plus the $5 service fee.
Credit card number: 1111 2222 3333 4444 Expiration date: 10/23 CVC: 123 |
3. Print the letter on Registrar Letterhead, and sign the letter yourself.
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