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University-wide academic standing rules are not configured in Banner. Schools use their academic standing rules to manually record academic standing in Banner. All students are in Good Academic Standing unless otherwise noted.
Academic Standing is applied at the end of the term in which the student earned the standing. Use the Banner page SHAINST to enter end of term Academic Standing. The “end of term” standing refers to the term in which the student incurred the academic infraction, not the date in which a decision is made. Before you start entering the dismissal code, in SHAINST, make sure the student has no future registration. If there is registration for the dismissed term request that the Registrar’s office deletes the registration.
Viewing academic standing
Once academic standing is updated in SHAINST, it is viewed in SGASTDN in the Academic and Graduation Status tab.
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Understanding Academic Standing codes in SGASTDN
Academic Standing is effective at the end of a term
Academic Override is effective at the beginning of a term
In SGASTDN, if Academic Standing Override Term is the same as the Academic Term, the Academic Standing code takes precedence as being the most current status.
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A student is dismissed at the end of the spring term, the dismissal code is entered in SHAINST and it displays on SGASTDN. The student then returns in a future term, in SGASTDN he has an override to his academic status of dismissed and he is on probation. At this point SGASTDN displays Student status dismissed, override probation. At the end of the override probation term, the student is permanently dismissed with an expulsion. In SHAINST for end of term we entered the status of expulsion. In SGASTDN the student displays academic status Expulsion and override remains probation. You may want to delete the probation so that only the final expulsion displays. |
Maintaining academic standing
Update the academic standing
Academic standing is updated in SHAINST at the end of the term. In the key block, enter the ID and term just completed. Remember, academic standing is recorded for the end of term in which the infraction was incurred. Go.
Choose or type in the Academic Standing status for the end of term. Save.
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Update the student status
Update dismissed/expelled students' Student Status to Inactive (SGASTDN) for the term after dismissal/expulsion (first term of dismissal/expulsion).
Banner has a process that inactivates student status due to no enrollment. The job that updates student status from active to inactive due to no enrollment occurs after the last day to add courses in a term.
Waiting for the Banner process to update the Student Status to Inactive would not accurately describe the student status. As an example; a student is dismissed mid-May, and student status would become inactive mid-September.
It is assumed that the student is in good standing unless you enter an academic standing code.
View all academic standing codes by clicking the lookup button on the End of Term Academic Standing field.
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Add an advising hold to dismissed students' records
For informational purposes an Academic Advising (AD) hold should be added to the student record. If the student were to contact the Academic Advising Center, the hold will add clarity to the fact that student has been dismissed.
See: Viewing and managing student holds (SOAHOLD)
Academic dismissal and expulsion
Academic dismissal and expulsion codes prohibit registration. Registration can only occur with an overridden academic standing in SGASTDN.
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Academic dismissal and expulsion statuses print on the advising/unofficial transcript and on the official transcript.
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Reinstatement after dismissal
Students reinstated after dismissal must be activated in SGASTDN
In the key block enter the ID and term. Go.
Click on the lookup button at the New Term line.
Select Create New Effective Term.
Enter the new term and update the student status to AS (active) and save.
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Override the academic standing
In the Academic Standing and Graduation tab, add an Academic Standing Override code. Use either good standing or probation as the override status.
The term entered in the Academic Status Override Term field is the new term you created in the previous step (the term for which the student is returning).
Save.
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Summary and notes
Make sure student does not have registration in the dismissed term, if so, the Registrar’s Office needs to delete.
Academic Standing-Entered in SHAINST, at the end of the term in which it occurred.
Academic Standing displays in SGASTDN, Academic Standing and Graduation Tab.
Students with the Academic Status of Dismissal in SHAINST should have an inactive student status in SGASTDN for the term in which dismissal begins.
Enter and advising hold in SOAHOLDfor informational purposes and for clarity to the fact that the student has been dismissed.
A new effective term should be created in SGASTDN for the returning term.
In SGASTDN student status should be active for the returning term.
The Academic Standing Override is entered in SGASTDN for the new effective term, which is the returning term.
Once the administrator updates the student status to active, and enters the Academic Standing Override status, the student will then get a time ticket and can register.
It is up to the Schools to establish a process for readmitting (activating) dismissed students. Readmission is usually triggered by student request.