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Viewing and managing holds is done in SOAHOLD in the Hold Details block.
Understanding holds
Hold types
Registration – Prevent registration activity (adding/dropping)
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Most common AD (Advisor Registration) – Used by NTC Advising for various reasons. B1, BR (Accounts Receivable Registration) – Used by A/R to block registration due to outstanding balance. DA (Grad App Rcvd Registration) – Placed on students who have applied to graduate. Prevents registration in future terms. HI (Immunization) – Placed on incoming students automatically. Prevents registration until immunization records are submitted. HT (Supplemental Immunization)
Less common AH (Athlete Registration) – Used by Athletics Advising to ensure athletes are advised before registering. AR, CS, GM, LA, LS, MD, PH, SB, SE, SW, UD (Dean’s Registration) – Used by Deans Offices in each school. FA (Financial Aid Registration) – Used by Financial Aid for various reasons. HG (Housing Registration) – Used by Housing for various reasons. HS (Health Services Registration) – Used by Student Health for various reasons. IS (International Student Registration) – Used by OISS for various reasons. LR (Student Loans Registration) – Used by the Student Loan Office due to incomplete exit interview. RR (Registrar Registration) – Used by Registrar’s Office for various reasons. SA (Student Affairs Registration) – Used by Student Affairs to prevent registration for various conduct issues.
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Transcript – Prevent transcripts from being released
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Most common B2, BT (Accounts Receivable Transcript) – Used by A/R to prevent transcript release due to past-due balance. LT (Student Loans Transcript) – Used by Student Loans Office to prevent transcript release due to incomplete exit interview.
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Diploma – Prevent diplomas from being released
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B3, BD (Accounts Receivable Diploma) – Used by A/R to prevent diploma release due to past-due balance. LD (Student Loans Diploma) – Used by Student Loans Office to prevent diploma release due to incomplete exit interview.
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Functional – Used to hide links in Gibson Online for various web tools
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Functional holds are not visible to students. Most common OA (Online Degree App) – Applied upon admission. Hides access to the Online Application for Degree in Gibson Online. OW (Online Withdrawal) – Applied upon admission. Hides access to the Online Withdrawal form in Gibson Online.
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Some holds are applied to students automatically. Automatic holds will have an Origination Code of “AUTO.”
Managing holds
Adding a hold
Click insert to add a row. If you know the hold code, enter it, or click the Look up button.
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Tab to the From field. Today’s date auto-populates in the From field and a future date (12/31/2099) in the To field. Save.
Holds can be set to become effective in the future (for example, immunization holds) by setting the From date to a date in the future.
From dates cannot be later than the To date.
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Releasing/ending a hold
Holds are only ended, not deleted. Holds can be ended for a future date or on today’s date (effective immediately).
Select the hold by clicking on it. Enter the hold end date in the To field. Save.
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