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Changes to the curricula must be done after removing any graduation screens active on that curricula.
If a student has multiple programs, and is making a change to a program that does not have an active graduation application, no changes need to be made to an active SHAGAPP for other programs.
Example: a student is currently applying to graduate for a Bachelor of Science in Management; the School of Business is making a change to the Master of Accounting curricula they are also working on - nothing needs to be done to the SHAGAPP.
Example: a student is dropping a minor from the BA degree they are pursuing; they are also pursuing a BS. The SHAGAPP will need to be dropped from the BA degree, and then reinstated after changes are made; the BS SHAGAPP does not need to be touched.
When a student is dropping/adding majors and minors, making catalog term changes, or other updates to programs they’ve already applied to graduate for, the graduation screens need to be removed.
we should require the student to reapply online, once the change has been made. The student needs to acknowledge via the GradApp the update they’ve made to their program; this also decreases the margin of error on diploma name and address, which is entered by the student this way, instead of a Registrar staff.
Delete the SHAGAPP and instruct the Advisor/Program Manager to make the changes necessary, and send the student back to the GradApp online after the changes have been made.
Changes made after the SHAGAPP has already been “rolled to outcome” and the SHADEGR/SHADIPL have been created must include a deletion of those screens as well; it is likely the online GradApp will also be closed at this time for the term in which they are graduating, so the application will need to be reentered manually by Registrar staff.
Changes which need to be made due to staff error can be considered for reentry by staff instead of the student, if the advisor or registrar feels that the student should not be required/involved.
Remove the SHAGAPP by clicking “delete” in the upper right corner; reserve any diploma name or address information by taking a screen shot of that section of SHAGAPP, if you intend to restore the application manually rather than having the student reapply.
If there are already active SHADIPL/SHADEGR screens attached to the SHAGAPP, they will also need to be deleted in this order:
SHADIPL > SHADEGR > SHAGAPP
If there are honors or dual degree information attached to the SHADEGR, those will need to be deleted before the entire SHADEGR can be deleted. Write this information down or take a screen shot, should you need to restore that information once you recreate the graduation sequence.
If the degree has already been awarded, but you are required to remove the degree records for some maintenance before restoring it, you must change the AW status of SHADEGR to SO.
After the Roll to Outcome / Exam Week begins, you will need to restore all of the graduation sequence manually. BE SURE to take screen shots! Some of this data may be stored in the GradApp, but any updates made since the original app was entered will not be stored, so you should still take screenshots.
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SHAGADR
SHAMDEG
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