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Excerpt

Status

colour	Green
title	approved

Understanding holds

Hold types

Registration – Prevent registration activity (adding/dropping)

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title	Registration holds

Most common

AD (Advisor Registration) – Used by NTC Advising for various reasons.
B1, BR (Accounts Receivable Registration) – Used by A/R to block registration due to outstanding balance.
DA (Grad App Rcvd Registration) – Placed on students who have applied to graduate. Prevents registration in future terms.
HI (Immunization) – Placed on incoming students automatically. Prevents registration until immunization records are submitted.
HT (Supplemental Immunization)

Less common

AH (Athlete Registration) – Used by Athletics Advising to ensure athletes are advised before registering.
AR, CS, GM, LA, LS, MD, PH, SB, SE, SW, UD (Dean’s Registration) – Used by Deans Offices in each school.
FA (Financial Aid Registration) – Used by Financial Aid for various reasons.
HG (Housing Registration) – Used by Housing for various reasons.
HS (Health Services Registration) – Used by Student Health for various reasons.
IS (International Student Registration) – Used by OISS for various reasons.
LR (Student Loans Registration) – Used by the Student Loan Office due to incomplete exit interview.
RR (Registrar Registration) – Used by Registrar’s Office for various reasons.
SA (Student Affairs Registration) – Used by Student Affairs to prevent registration for various conduct issues.

Transcript – Prevent transcripts from being released

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title	Transcript holds

Most common

B2, BT (Accounts Receivable Transcript) – Used by A/R to prevent transcript release due to past-due balance.
LT (Student Loans Transcript) – Used by Student Loans Office to prevent transcript release due to incomplete exit interview.

Less common

RT (Registrar's Office Transcript) – Used by the Registrar’s Office to prevent transcript release for various reasons.

Diploma – Prevent diplomas from being released

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B3, BD (Accounts Receivable Diploma) – Used by A/R to prevent diploma release due to past-due balance. LD (Student Loans Diploma) – Used by Student Loans Office to prevent diploma release due to incomplete exit interview.

Functional – Used to hide links in Gibson Online for various web tools

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title	Functional holds

Functional holds are not visible to students.

Most common

OA (Online Degree App) – Applied upon admission. Hides access to the Online Application for Degree in Gibson Online.
OW (Online Withdrawal) – Applied upon admission. Hides access to the Online Withdrawal form in Gibson Online.

Less common

AA (Athletic Advisor) – Used by Athletic Advising to control access to various web tools for athletes.
CI (CIEE) – Used by Registrar’s Office for various functions around CIEE.

Some holds are applied to students automatically. Automatic holds will have an Origination Code of “AUTO.”

Viewing holds

In the SOAHOLD key block, enter the Student ID. Go.

Holds information displays.

Managing holds

Adding a hold

Click insert to add a row.

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If you know the hold code, enter it, or click the Look up button to view and select values.

Adding a Reason is optional.

Tab to the From field. Today’s date auto-populates in the From field and a future date (12/31/2099) in the To field. Save.

Holds can be set to become effective in the future (for example, immunization holds) by setting the From date to a date in the future.
From dates cannot be later than the To date.

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Releasing/ending a hold

Holds are only ended, not deleted. Holds can be ended for a future date or on today’s date (effective immediately).

Select the hold by clicking on it. Enter the hold end date in the To field. Save.

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To find out what exactly is affected by a particular hold, refer to STVHLDD - Hold Type Code Validation. It will show if the hold affects things like registration, transcript, graduation etc.

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title	STVHLDD Screenshot

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Validation

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Common hold types and their custodians

If you have access to update SOAHOLD, you have access to add or end any holds. You should only add or end holds within the scope your area’s responsibility.

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Hold Information			Impacted Actions
Hold Code	Hold Description	Custodian	Registration	Enrollment Verification	Transcript	Graduation	Grade	A/R
AA	Athletic Advisor Hold	Athletic Academic Advisor
AD	Advisor Reg Hold	Academic Advisor	Y
AH	Athlete Registration Hold	Athletic Academic Advisor	Y
AR	Architecture Dean Reg Hold	Dean's Office	Y
AS	Arts & Sci Dean Reg Hold	Dean's Office	Y
AT	Athletics Transcript Hold	Athletic Academic Advisor			Y
B1	Acct Rec Perm Reg Hold	Accounts Receivable	Y
B2	Acct Rec Perm Transcript Hold	Accounts Receivable			Y
B3	Acct Rec Perm Diploma Hold	Accounts Receivable
B4	AR Disable Portal ACH Payments	Accounts Receivable
B5	AR Disable Portal Credit Cards	Accounts Receivable
BC	Acct Rec Manual Reg Clearance	Accounts Receivable
BD	Acct Rec Dipl Encumbered	Accounts Receivable
BG	Acct Rec Manual Dipl Clearance	Accounts Receivable
BH	A/R Splash Card Charging Hold	Accounts Receivable
BP	A/R Perm Splash Charging Hold	Accounts Receivable
BR	Acct Rec Reg Hold	Accounts Receivable	Y
BT	Acct Rec Transcript Hold	Accounts Receivable			Y
BU	Acct Rec Manual Trans Clear	Accounts Receivable
BV	A/R Splash Charging Clearance	Accounts Receivable
BX	Acct Rec Account Hold	Accounts Receivable						Y
CI	CIEE Hold	Registrar's Office CIEE staff
CS	Cont Studies Dean Reg Hold	Dean's Office	Y
DA	Graduation App Rcvd Reg Hold	Registrar	Y
EN	Engineering Dean Reg Hold	Dean's Office	Y
FA	Financial Aid Reg Hold	FA	Y
GM	Grad Med Dean Reg Hold	Dean's Office	Y
GS	Grad School Dean Reg Hold	Dean's Office	Y
HG	Housing Reg Hold	Housing	Y
HI	Hlth Immunizations Reg Hold	Campus Health	Y
HS	Health Services Reg Hold	Campus Health	Y
HT	Hlth Immun Supp Reg Hold	Campus Health	Y
IS	International Student Reg Hold	OISS	Y
LA	Liberal Arts Dean Reg Hold	Dean's Office	Y
LD	Student Loans Diploma Hold	Accounts Receivable
LR	Student Loans Reg Hold	Accounts Receivable	Y
LS	Law Dean Reg Hold	Dean's Office	Y
LT	Student LoansTranscript Hold	Accounts Receivable			Y
MD	Medicine Dean Reg Hold	Dean's Office	Y
NC	Newcomb Dean Reg Hold	NTC Dean's Office	Y
OA	Application for Degree-Online	Academic Advisor
OW	Online Withdrawal Hold	Academic Advisor
PA	SoPA Dean Reg Hold	Dean's Office	Y
PH	Public Health Dean Reg Hold	Dean's Office	Y
PP	SoPA Acad Probation Reg Hold	SoPA Dean's Office	Y
PT	P/MP/U Transcript Hold	Registrar			Y
RE	Registrar Expulsion Reg Hold	Registrar	Y
RR	Registrar Reg Hold	Registrar	Y
RS	Registrar Suspensn Reg Hold	Registrar	Y
RT	Registrar Transcript Hold	Registrar			Y
SA	Student Affairs Reg Hold	Accounts Receivable	Y
SB	Business Dean Reg Hold	Dean's Office	Y
SE	Sci & Engr Dean Reg Hold	Dean's Office	Y
SW	Social Work Dean Reg Hold	Dean's Office	Y
TP	Teacher Prep Cert Reg Hold	SOPA Teacher Prep Director	Y
TX	International Tax Reg Hold	Acccounts Receivable	Y
UC	Univ College Dean Reg Hold	SoPA Dean's Office	Y
UD	Newcb-Tulane Dean Reg Hold	NTC Dean's Office	Y

Versions Compared

Old Version 18

New Version 19

Key

Understanding holds

Hold types

Viewing holds

Managing holds

Adding a hold

Releasing/ending a hold

Common hold types and their custodians