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Catalog Lifecycle
October
Prepare Reports of Catalog Roles and Users (nextcatalog.tulane.edu > Owner/Workflow Report)
Update University Catalog Review Cycle Found here: https://registrar.tulane.edu/university-catalog-content-editing-instructions
Review Catalog Editing Instructions / Make Updates as needed
November
Send Emails out to Schools requesting updates to users and roles
December
Prepare Catalog to be open in January (switch from Admin mode to editing mode)
January
Open Catalog for editing
Send each school the list of their pages that needs to be reviewed
March
Send reminder emails to editors/approvers about what is outstanding for their pages
April
Close Catalog for editing
Publish Catalog
Create PDFs of catalog
Archive Catalog and Advance NEXT Catalog
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Date | Task |
Monday, November 13, 2023 | Catalog Workflow spreadsheet sent to Schools/Departments for edits and approval |
Friday, December 1, 2023 | Updated/approved Catalog Workflow spreadsheets due to the Registrar’s Office |
Monday, December 4-Friday, December 22, 2023 | Registrar’s Office to update workflows and prepare the Catalog for editing |
Monday, January 8, 2024 | Catalog opens to Editors |
Tuesday, January 9 – Friday, January 26, 2024 | Catalog training sessions available- please book a training here. |
Friday, January 19, 2024 | Fall 2024 Course Proposals due to the Registrar |
Friday, January 26, 2024 | Fall 2024 Schedules due to the Registrar via CourseLeaf CLSS |
Thursday, February 29, 2024 | 2024-2025 Program Proposals (new and changed proposals) due to the Registrar |
Early March | Registration for 2024 Fall term begins |
Friday, March 8, 2024 | Last day to submit Catalog pages to workflow for approval (ALL pages must be submitted for approval, even if no edits are necessary.) |
Friday, March 15, 2024 | Catalog Approver/Dean’s Office approvals must be completed |
Monday, March 18 2024 | Catalog closes to all departments, colleges, and administrative units |
Monday, April 1, 2024 | Spring/Summer 2025 Course Proposals due to the Registrar to be included in the 2024-2025 Academic Catalog |
Friday, April 5, 2024 | Office of Academic Affairs/Provost review to be completed |
Friday, April 26, 2024 2024‐2025 | University Catalog published to live site (No edits can be made once the catalog is published to the live site) |
Friday, September 6, 2024 | Spring/Summer 2025 Course Proposals due to the Registrar to be available for the Spring/Summer 2025 Scheduling cycle in CourseLeaf CLSS (not |
Early to mid-September, date TBD | Spring/Summer 2025 Schedules due to the Registrar via CourseLeaf CLSS |
Late October | Registration for 2025 Spring/Summer term begins |
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