Finding Students
When logging into Degree Works, students you are assigned to as an advisor should populate in the select student drop down:
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It is strongly recommended that you use as much information as possible to filter students – the maximum number of students that can be returned using the advanced search is 750. Degree Works will only return the first 750 students.
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Making Exceptions for Students
While the degree audit lists requirements for students, often exceptions, substitutions, or waivers can apply on a case-by-case scenario. To accommodate these, Degree Works includes a petitions feature. Currently, access to petitions is reserved for Academic Advisors and graduate coordinators. If you feel you should have access to the petitions feature, please contact the Registrar’s Office.
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Note if a student is planning to graduate this semester by starting the petition with “GRADUATING”
Note the exception type
Waiver/Waive –This waives a requirement. This does not change the number of credits required for a major or minor.
Apply Course – Please enter the subject, course number, section, and semester (if needed) of the course to applied to a requirement.
Allow Course – This will allow a course to appear as an option to satisfy a requirement in a future term. This should only be used for coursework a student has not registered for or received credit for.
Change Course Limit – Some majors or minors require a minimum or maximum number of courses/credits with a certain quality (i.e. a minimum of two courses with the NSCI prefix). This overrides that minimum or maximum
Substitution – This is typically used for study abroad equivalencies. This is an exception to say that course taken (Course A) is equivalent to course B and will be considered by the audit in any requirement that course B would. For these, please include a section and term of the course taken.
Other – When in doubt, use other and describe what must be done. For very complex exceptions, please consider opening a Registrar Service Ticket instead.
Note the block and requirement that is being modified. All that needs to be entered is the requirement number/name listed.
Note who has approved the exception and when it was approved.
Example:
In this example, we submit three petitions for the Dance Major below:
We will waive Req. 1 – Performance I
We will apply a course to Req. 3 – Dance Pedagogy
We will modify the number of credits needed in Req. 11.
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Once a petition is submitted
Once a petition is submitted it will exist in one of four states: Waiting, Approved, Rejected, or Applied as Exception.
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The status of the petitions will appear when clicking on “Petitions” like this:
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Additional Notes
Petitions and exceptions are intended to be used sparingly for students. If batch exceptions applicable to all students in a major or minor are required, please contact the Registrar’s Office for alternative methods to update the audit. For example, if a special topics course in one specific semester will count for all majors, it is easier and more equitable for the Registrar’s Office to update the audit than apply exceptions.
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